Accounts Payable Administration Professional
3 weeks ago
For over 100 years, West Suburban Medical Center has been a pillar of support for generations of families in the surrounding areas. Our compassionate hospital staff are dedicated to delivering exceptional care and making a positive impact in our community. We understand that our employees are the heartbeat of our facility. If you're seeking a collaborative work environment, a company committed to professional growth, and a culture that embodies our core values of Quality, Innovation, Service, Integrity, and Transparency, we invite you to explore this opportunity.
POSITION SUMMARY:
Reporting to the Manager of Accounts Payable and working under direct supervision, this position performs a variety of functions, including but not limited to:
- Verifying expenditures by comparing invoices, purchase orders, and receivers to ensure accuracy and processing check requests, expense reports, patient, and insurance refunds with appropriate signatures.
- Conducting research on variance items that do not match invoices to purchase orders and identifying discrepancies.
- Balancing weekly check runs and period-end transactions to ensure accuracy and advising the manager of any discrepancies.
- VOIDING incorrect checks and reprocessing invoices for payment.
- Calculating discounts and routing invoices that do not meet the Accounts Payable requirements and preparing invoices and check requests for processing.
- Verifying computer checks with invoices before releasing them to the vendor and identifying incorrect checks and resubmitting invoices for payment.
- Responding to telephone inquiries, mail, and employee/leader walk-in inquiries regarding payment of invoices.
- Reviewing monthly vendor statements on unpaid invoices and comparing them with the hospital files, following up to ensure timely payments, checking credit balances, and requesting refunds on credit balances.
- Performing miscellaneous duties to assist the manager, including spreadsheet analysis and research, sorting mail, and other tasks as assigned.
- Complying with the established Standards of Behavior.
- Other duties as assigned.
JOB SPECIFICATIONS:
This role requires:
- A minimum of five years of experience in Accounts Payable to understand the Accounts Payable Clerk II function and acquire the necessary skills to perform the duties and responsibilities of the position. One to three months of on-the-job training in hospital policies, procedures, and forms are also required.
- The analytical ability to detect and correct errors, prepare reports using personal computer spreadsheets and word processing software, and possess previous experience in Microsoft Excel and Word.
- The ability to operate a computer to access the hospital's Accounts Payable system and perform assigned duties, with previous experience with Siemens MS4 system highly desirable.
- Basic arithmetic calculations skills to reconcile check runs and accurately verify invoices, purchase orders, and receivers.
- Interpersonal verbal and written communication skills to communicate with all levels of hospital personnel regarding accounts payable policies and procedures and investigate discrepancies or other errors.
- The ability to operate a variety of general office equipment, including a computer, calculator, printer, and check stuffer/folder.
West Suburban Medical Center is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws.
Estimated salary: $62,000 - $82,000 per year, based on location and experience.
The estimated salary range is based on national averages and may vary depending on the location and individual qualifications.
West Suburban Medical Center provides a comprehensive benefits package, including health, dental, and vision insurance, retirement savings plan, paid time off, and opportunities for professional growth and development.
Join our team and be part of a dynamic and compassionate healthcare organization that values diversity, equity, and inclusion.
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