Post-Award Administrator
1 day ago
The University of Chicago seeks a highly skilled Post-Award Administrator to join our team in the Department of Medicine. As a key member of our financial management team, you will be responsible for providing exceptional financial management in an intensive customer service environment.
Key Responsibilities- Serves as a primary account administrator for account owners, ensuring accurate and timely financial management.
- Creates and manages accounts, allocates and authorizes expenses, and monitors and controls financial transactions.
- Manages check and wire-transfer deposits, and earnings invoicing for industry-funded clinical trials, ensuring compliance with University policies and procedures.
- Maintains accurate accounts receivable and payable data in VETS (Visit Earnings Tracking System), ensuring seamless financial operations.
- Processes clinical research and core bills for payment, working closely with other administrators to ensure timely and accurate financial management.
- Allocates and authorizes expenditures, ensuring compliance with University policies and procedures.
- May work with administrators to manage financial and administrative aspects of sponsored project proposal preparation, submission, and post-award grant administration.
- Advises and assists in most relations and communications with funding agencies, subcontractors, and others, ensuring effective financial management.
- Monitors expenditures on approximately 560 active individual faculty accounts, identifying and addressing any variances or issues.
- Proposes solutions to discovered problems and fixes according to proper policy and procedure, ensuring seamless financial operations.
- Develops a working knowledge of University policies and procedures, as well as policies and procedures of various funding agencies, ensuring compliance and effective financial management.
- Creates and maintains Excel spreadsheets and Access databases as necessary to track Section finances, ensuring accurate and timely financial management.
- Works closely with Section Administrators to effectively manage faculty accounts and ensure proper spending, ensuring compliance with University policies and procedures.
- Reviews all applications against University guidelines, drafting progress reports, non-competing applications, amendments, and budgeting, ensuring compliance and effective financial management.
- Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions, ensuring effective financial management.
- Coordinates with other departments/units/divisions regarding multi-investigator grants, ensuring seamless financial operations.
- Serves as department contact for annual audits and agency site visits, ensuring compliance and effective financial management.
The ideal candidate will possess a college or university degree in a related field, with a minimum of 2-5 years of work experience in a related job discipline. Strong analytical and organizational skills, as well as strong interpersonal, verbal, and written communication skills, are essential for success in this role.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.
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Post-Award Administrator
1 month ago
Chicago, Illinois, United States University of Chicago Full timeAbout the RoleThe University of Chicago seeks a highly skilled Post-Award Administrator to join our team. As a key member of our financial management team, you will be responsible for providing exceptional financial management in an intensive customer service environment for the Department of Medicine.Key ResponsibilitiesManage financial transactions,...
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Post-Award Administrator
2 weeks ago
Chicago, Illinois, United States University of Chicago Full timeAbout the RoleThe University of Chicago seeks a highly skilled Post-Award Administrator to join our team. As a key member of our financial management team, you will be responsible for providing exceptional financial management in an intensive customer service environment for the Department of Medicine.Key ResponsibilitiesServe as a primary account...
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1 month ago
Chicago, Illinois, United States Loyola University Of Chicago Full timeJob SummaryWe are seeking a highly skilled Grant Administrator to join our team at Loyola University Chicago. The successful candidate will provide post-award financial administrative support for sponsored projects, ensuring compliance with federal regulations and university policies.Key ResponsibilitiesProvide oversight on grant and contract expenditures,...
