Office Operations Supervisor

2 weeks ago

New York, New York, United States Asian Americans for Equality Full time
Position Overview

Salary Range: $60,000-$70,000

Role Summary:
Reporting directly to the Deputy Managing Director, the Operations Manager is tasked with overseeing daily office functions, managing company assets, handling general administrative responsibilities, providing IT support, and assisting with various special initiatives.

Key Responsibilities:

  • Prepare documentation for management and staff meetings, maintain organized files, and create engaging presentations.
  • Oversee office reception to ensure a well-maintained environment and that adequate supplies are available for staff.
  • Manage company properties by addressing tenant inquiries, submitting annual property tax exemptions, and supervising repairs and renovations.
  • Collaborate with the Deputy Managing Director to enhance office operations, ensure adherence to relevant regulations, and assist in implementing new procedures.
  • Supervise the Receptionist and ensure effective communication within the office.
  • Oversee storage facilities and maintain archives of important documents.
  • Facilitate the onboarding and offboarding of staff by preparing necessary equipment and licenses, providing training on organizational policies, and ensuring accountability for company assets.
  • Assist staff with IT-related requests and communicate systematic IT needs to third-party vendors, collaborating with the Business Tech Officer as necessary.
  • Work with Accounts Payable to ensure timely and accurate approval of vendor invoices.
  • Act as a liaison with various vendors regarding office repairs, equipment, supplies, and maintenance needs.
  • Plan and coordinate special events, overseeing setup and logistics.
  • Perform additional duties and special projects as assigned.

Qualifications:

  • A minimum of five (5) years of experience in office operations.
  • Strong analytical, verbal, written, and interpersonal communication skills.
  • Bilingual proficiency in English and Chinese.
  • Advanced technology skills, particularly in Microsoft Office Suite, Google Workspace, and Adobe.
  • Preference for candidates with experience in office or property management.
  • Demonstrated organizational skills, sound judgment, and decision-making capabilities.
  • Ability to maintain confidentiality regarding sensitive information.

About Us:
Asian Americans for Equality (AAFE) is a nonprofit organization dedicated to empowering low-to-moderate income and immigrant communities in New York City through low-interest small business loans, training, and counseling services. AAFE is committed to fostering economic development and providing financial literacy services to support the success of local entrepreneurs.

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