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Office Operations Supervisor
2 months ago
We are looking for a committed and systematic Administrative Coordinator to become a part of our team at XY Booster Group. The ideal candidate will facilitate the efficient functioning of our workplace, providing essential administrative assistance and managing daily office operations.
Primary Responsibilities:
- Oversee daily office functions, including inventory management, facility upkeep, and scheduling tasks.
- Coordinate and manage administrative responsibilities, such as documentation, record maintenance, and communication.
- Assist in the formulation and oversight of office budgets.
- Plan and organize company events, meetings, and seminars, including logistics coordination and material preparation.
- Serve as the main contact for office-related queries and offer support to team members as required.
- Maintain office machinery and liaise with service providers for repairs and upkeep.
- Ensure compliance with health and safety standards within the office.
- Manage office layout, seating arrangements, and spatial planning.
- Supervise and guide administrative personnel, ensuring streamlined and effective office processes.
- Establish and uphold office policies and procedures to enhance efficiency and workflow.
Qualifications:
- Preferred Bachelor's degree in Business Administration, Office Management, or a related discipline.
- Minimum of 3 years of experience in office management or a comparable administrative position.
- Exceptional organizational and multitasking capabilities.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite and office management applications.
- Able to work independently as well as collaboratively within a team.
- Detail-oriented with robust problem-solving skills.
- Experience in budget oversight and fundamental accounting principles.
Role within the Organization:
The Administrative Coordinator will report directly to the Chief Executive Officer (CEO) or another senior leader. This role is crucial for maintaining an efficient and productive office atmosphere, contributing significantly to the overall success of the organization.
If you are a proactive and detail-oriented professional with a strong interest in office management, we encourage you to consider this rewarding opportunity. Join us in fostering a smooth and effective office environment.
