Contract Manager

2 weeks ago

Leesburg, Virginia, United States Loudoun County Full time

Welcome to Loudoun County Government, where we are committed to providing essential support and protection for children, families, individuals, and the aging population. We are seeking a highly motivated and detail-oriented individual to fill a full-time position as a Contract Manager in our Department of Family Services.

Job Summary

The Contract Manager will be responsible for coordinating the Department's contracting program, verifying that contractors provide services per the contract, and assisting with purchasing activities. This position will be the primary point of contact for the contractor, conduct DFS/Contractor Kick-Off Meetings, monitor and report to executive management on contractor performance, address issues and concerns related to daily operations and services, initiate the Issue Escalation Process as necessary, review and approve invoices including allowable use of funding, work with the contractor to resolve invoice issues, monitor contract spending, and manage contract deliverables.

Key Responsibilities

  • Acquire goods and services that are vital to the safety of citizens throughout the County.
  • Prepare informal and formal solicitations, request for quotes (RFQ), invitation for bids (IFB), and requests for proposals (RFP).
  • Develop complex procurements in compliance with the Virginia Public Procurement Act.
  • Oversee management of multiple, complex contracts related to departmental projects and programs. Coordinates problem solving related to emergencies or ad hoc contract issues.
  • Conduct research on various procurement related issues to improve on the solicitation process.
  • Participate in strategic planning sessions.
  • Facilitate evaluation of proposals.
  • Recommend contract awards.
  • Operate automated bid preparation and project tracking system. Coordinate project detail and costs with project managers and job order contracts. Work with the system administrator to prepare project reports.
  • Attend meetings of public and private interest groups, other local jurisdictions, and regional/national organizations to represent Loudoun County; discuss issues relative to the assigned area of responsibility.
  • Research, analyze, and prepare reports on special topics.
  • Ensure compliance with all federal, state, and local laws and regulations; interprets federal and state changes in code or regulations to implement necessary procedural changes.
  • Develop knowledge of the department's operations, programs, and needs in order to provide procurement support and guidance.
  • Assist with the preparation of items for the Board of Supervisors.
  • May visit work sites to ensure contractors comply with contract terms.

Requirements

Bachelor's degree in Business Administration or related field, preferably with coursework in procurement and related subjects; three (3) years of related work experience; or equivalent combination of education and experience.

Preferred: Certified Professional Public Buyer (CPPB) and/or Certified Professional Contract Management (CPCM) certification.

Job Contingencies and Special Requirements

Successful candidates will undergo pre-employment criminal, credit, and DMV background checks. Depending on department assignment, additional checks such as fingerprinting may be required. Must possess valid driver's license and good driving record (driving records may be reviewed annually for continued qualification).

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