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Administrative Specialist III

2 months ago

Seattle, Washington, United States King County Full time
About the Role

We are seeking a highly skilled and detail-oriented Administrative Specialist III to join our team at King County. As an Administrative Specialist III, you will be responsible for providing administrative support to our department, including scheduling, data entry, and office management.

Key Responsibilities
  • Schedule first appearance court calendars for both the Maleng Regional Justice Center and the King County Correctional Facility.
  • Prepare court calendars through computer data entry, requiring strong computer proficiency.
  • Perform lead clerical tasks, data entry, filing, and office support, using independent judgment to handle complex and/or sensitive information while maintaining confidentiality.
  • Train employees and new hires in the preparation of court calendars to ensure consistent uninterrupted coverage.
  • Independently perform clerical office functions, prioritize work assignments, and ensure tasks are completed efficiently and on time.
  • Deliver daily documents to other county buildings as needed.
  • Assist the program supervisor with various tasks as needed.
  • Process payroll documents for section staff and maintain the Roster Management Payroll System for the section.
  • Provide focused administrative support to meet the expectations and requirements of internal and external stakeholders, including department supervisors, co-workers, and others.
  • Order supplies and equipment, make purchases, and submit invoices for timely payment.
  • Collaborate with the department records manager for archiving or storing documents.
  • Attend necessary training sessions/staff meetings to stay updated on relevant skills and knowledge.
  • Modify and update desk procedures related to assigned work as needed.
  • Utilize various computer programs and databases, such as JMS/Vantage, MS Word, Outlook, Excel, to maintain, update, enter, and retrieve data related to calendar preparation.
Requirements
  • Four (4) years of full-time clerical experience, including complex administrative functions, and one year performing high-volume customer service.
  • Experience maintaining and tracking data, designing and maintaining data sources.
  • Intermediate working knowledge of O365 Excel, Word, Outlook, and scheduling software.
  • Deep knowledge of office practices and procedures.
Desirable Qualifications
  • Extensive knowledge of Jail Management System (JMS) and Roster Management System (RMS).
  • Experience within the criminal justice system, coupled with County or State government experience.
What We Offer

King County offers a highly competitive compensation and benefits package, including medical, dental, and vision coverage, life and disability insurance, retirement plans, and paid time off.

We are an equal employment opportunity employer and welcome applications from diverse candidates.