Administrative Coordinator

2 weeks ago


Ocala, Florida, United States O'Cull Electric LLC Full time
Job Overview

O'Cull Electric LLC is a reputable small business in the electrical services sector. We pride ourselves on our strong local presence and a history of delivering quality service. We are currently seeking an Administrative Coordinator to join our expanding team.

Key Responsibilities

The successful candidate will be responsible for a variety of administrative tasks, including but not limited to:

  • Performing general office duties such as filing, data entry, and maintaining records.
  • Processing and verifying time sheets for payroll purposes.
  • Managing calendars, scheduling service appointments, and organizing meetings.
  • Handling phone calls with professionalism and demonstrating excellent communication skills.
  • Facilitating effective communication among staff, clients, and vendors to ensure seamless operations.
  • Overseeing front desk activities, including welcoming visitors and directing them appropriately.
  • Assisting with budgeting and financial management tasks.
  • Managing vendor relationships and maintaining supplier connections.
Qualifications

We are looking for candidates who possess the following qualifications:

  • Familiarity with QuickBooks is advantageous but not mandatory.
  • Experience with Knowify is a plus.
  • Strong organizational abilities with a knack for prioritizing tasks and meeting deadlines.
  • Exceptional communication skills, both written and verbal.
  • Ability to work independently and efficiently without constant supervision.
  • Proficiency in office software, particularly Microsoft Office Suite (Word, Excel, PowerPoint).
  • Capability to handle confidential information with the utmost discretion.
  • Attention to detail and accuracy in all clerical tasks.
  • Understanding of budgeting principles is beneficial.

If you are a meticulous individual with outstanding organizational skills and the capacity to manage multiple tasks in a dynamic environment, we encourage you to consider this opportunity. As an Administrative Coordinator, you will play a vital role in ensuring the efficient operation of our office.



  • Ocala, Florida, United States Shilts CPA, PLLC Full time

    Job OverviewPrimary RoleThe Executive Administrative Coordinator acts as the main liaison for forensic and valuation client services, managing incoming calls, greeting visitors, and overseeing front desk operations. This role also involves supporting staff with various administrative responsibilities and special projects as required.Position SummaryThis...


  • Ocala, Florida, United States Business Support Services of Salem Full time

    Job SummaryBusiness Support Services of Salem is seeking a highly skilled Court Reporting Assistant to provide verbatim reporting services for Social Security hearings. As a key member of our team, you will be responsible for ensuring the accuracy and completeness of administrative hearing transcripts.Key ResponsibilitiesSet up and operate recording...


  • Ocala, Florida, United States Renstar Medical Research Full time

    Job OverviewPosition Summary:As a Clinical Trials Administrative Coordinator at Renstar Medical Research, you will be essential in supporting the initiation, management, and conclusion of Clinical Trials. This position demands exceptional attention to detail, strong organizational capabilities, and a dedication to upholding the highest standards in document...


  • Ocala, Florida, United States CARDIOVASCULAR INSTITUTE OF CENTRAL FLORIDA , LLC Full time

    **Job Summary**We are seeking a highly organized and detail-oriented Front Desk Coordinator to join our team at the Cardiovascular Institute of Central Florida, LLC. As a key member of our administrative staff, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our front desk.Key Responsibilities:Guest...


  • Ocala, Florida, United States Chewy Full time

    Our Opportunity: Chewy is currently seeking a Human Resources Administrator to join our team in our Ocala, FL Fulfillment Center. We are looking for someone to provide administrative support to human resources function as needed (e.g. correspondence generation, record keeping, file maintenance, HRIS entry). Acts as the first point-of-contact for employees...


  • Ocala, Florida, United States Harmony United Psychiatric Care Full time

    Job OverviewCompany: Harmony United Psychiatric CarePosition: Office Assistant / Outpatient Clinic / Full-timeLocation: Ocala, FLAbout UsHarmony United Psychiatric Care is a member of Harmony United Healthcare LLC, operating a network of outpatient mental health facilities. We deliver comprehensive outpatient mental health services across Florida, utilizing...


  • Ocala, Florida, United States Florida Detroit Diesel-Allison Full time

    Job SummaryFlorida Detroit Diesel-Allison is seeking a highly skilled Service Coordinator to join our team. As a Service Coordinator, you will be responsible for the general administration and coordination of our service department.Key ResponsibilitiesService Administration: Manage service, warranty, and inter-company warranty requests, as well as...


  • Ocala, Florida, United States TruTeam Full time

    Your ResponsibilitiesWe are seeking a dynamic Operational Support Specialist who thrives in a multifaceted role to oversee our bustling branch operations. If you are a dependable and well-organized individual capable of managing daily operational tasks with an emphasis on efficiency, we would like to hear from you.Key Duties:Assist in the coordination of...


  • Ocala, Florida, United States Foundations for Living Full time

    Job SummaryWe are seeking a highly skilled and organized Front Desk Coordinator to join our team at Foundations for Living. The ideal candidate will have excellent communication skills, be able to work independently, and have a strong attention to detail.Key ResponsibilitiesAnswer incoming and interoffice telephone calls in a prompt, courteous, and...


  • Ocala, Florida, United States Florida Detroit Diesel-Allison Full time

    Florida Detroit Diesel Allison is seeking a Service Coordinator. Position Overview Reporting directly to the Service Manager, the individual in this role will oversee the comprehensive administration and coordination of the service department. Key responsibilities encompass the initiation and management of service, warranty, inter-company warranty...


  • Ocala, Florida, United States Florida Detroit Diesel-Allison Full time

    Florida Detroit Diesel Allison is in search of a Service Operations Coordinator. Position Overview Reporting directly to the Service Manager, the individual in this role will oversee the comprehensive administration and coordination of the service division. Key responsibilities encompass the initiation and management of service, warranty, inter-company...


  • Ocala, Florida, United States Florida Detroit Diesel-Allison Full time

    Florida Detroit Diesel Allison is in search of a Service Operations Coordinator. Position Overview Reporting directly to the Service Manager, the individual in this role will oversee the comprehensive administration and coordination of the service department. Key responsibilities encompass the initiation and management of service requests, warranty...


  • Ocala, Florida, United States Foundations for Living Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Front Desk Coordinator to join our team at Foundations for Living. As a key member of our front office staff, you will be responsible for providing exceptional customer service to patients, families, and visitors.Key ResponsibilitiesAnswer and direct incoming calls in a prompt and professional...


  • Ocala, Florida, United States Florida Detroit Diesel-Allison Full time

    Position Overview:Florida Detroit Diesel Allison is seeking a dedicated Service Coordinator.Role Summary:Reporting directly to the Service Manager, the individual in this role will oversee the comprehensive administration and coordination of the service department. Key responsibilities include initiating and managing service requests, warranty claims,...


  • Ocala, Florida, United States Florida Detroit Diesel-Allison Full time

    Florida Detroit Diesel Allison is seeking a Service Coordinator. Position Overview Reporting directly to the Service Manager, the selected candidate will oversee the comprehensive administration and orchestration of the service division. Key responsibilities encompass initiating and overseeing service, warranty, inter-company warranty requests,...


  • Ocala, Florida, United States Florida Detroit Diesel-Allison Full time

    Position Overview:Florida Detroit Diesel Allison is seeking a dedicated Service Coordinator.Role Summary:Reporting directly to the Service Manager, the individual in this role will oversee the administration and coordination of the service department. Key responsibilities include managing service requests, warranty claims, inter-company warranty tasks,...


  • Ocala, Florida, United States Florida Detroit Diesel-Allison Full time

    Position Overview:Florida Detroit Diesel Allison is in search of a Service Coordinator.Role Summary:Reporting directly to the Service Manager, the selected candidate will oversee the administration and coordination of the service department. Key responsibilities include managing service, warranty, inter-company warranty requests, commissioning, sales, and...


  • Ocala, Florida, United States Healogics Full time

    Join Our Team as a Patient Care Coordinator at HealogicsAt Healogics, we are dedicated to enhancing the lives of our patients through exceptional wound care services. Our team embodies hard work and commitment, and we prioritize rewarding our employees for their outstanding contributions.If you are seeking a fulfilling career and possess the necessary...


  • Ocala, Florida, United States Florida Detroit Diesel-Allison Full time

    Florida Detroit Diesel Allison is seeking a Service Coordinator. Position Overview Reporting directly to the Service Manager, the individual in this role will oversee the comprehensive administration and orchestration of the service department. Key responsibilities encompass the initiation and oversight of service, warranty, inter-company warranty...


  • Ocala, Florida, United States Florida Detroit Diesel-Allison Full time

    Florida Detroit Diesel Allison is seeking a Service Coordinator. Position Overview Reporting directly to the Service Manager, the selected candidate will oversee the administrative and organizational functions of the service department. Key responsibilities encompass the initiation and oversight of service, warranty, and inter-company warranty requests,...