Event and Trade Show Coordinator
2 weeks ago
Job Overview
The Event and Trade Show Coordinator will play a vital role in the organization and execution of national and regional trade exhibitions and industry gatherings.
This proactive position involves aiding in planning, logistics, on-site execution, and collaboration with various teams to ensure effective event participation that aligns with strategic business goals.
Key Responsibilities:
- Oversee the annual trade show calendar, collaborating with teams on event schedules, data management, and maintaining a dashboard for regular updates.
- Assist in crafting comprehensive marketing strategies for trade shows in partnership with the Trade Show and Events Manager and relevant stakeholders.
- Support the planning and execution of trade shows and events, ensuring they meet company objectives and budgetary constraints.
- Coordinate logistics for trade show involvement, including vendor relations, fulfilling sponsorship obligations, and meeting deadlines.
- Assist in the design and approval of exhibit graphics and the procurement of promotional materials.
- Prepare and facilitate communication with internal teams regarding pre-event strategies and post-event evaluations.
- Support the creation and distribution of event-related materials and communications.
- Manage invoicing and reconciliation of all event-related expenditures, assisting in budget preparation and management to ensure programs remain on schedule and within financial limits.
- Conduct administrative follow-up tasks, including lead collection and event analysis.
- Provide on-site assistance during trade shows and events, including booth setup and teardown, vendor coordination, and on-site issue resolution.
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