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Grants Management Associate

2 months ago

Denver, Colorado, United States National Jewish Health Full time
Position Overview
This role is pivotal in maintaining the financial and administrative integrity of the institutional research initiatives, ensuring adherence to both internal and external standards.

Key Responsibilities
  1. Conducts thorough reviews of externally funded research proposals to verify compliance with sponsor stipulations and institutional policies. Ensures that all necessary regulatory assessments and institutional endorsements are secured. Analyzes proposed budgets for accuracy and reasonableness, collaborating with Principal Investigators and team members to facilitate timely submissions.
  2. Partners with Analysts to review budgets for industry-sponsored projects, ensuring alignment with the statement of work. Monitors payments against these budgets to confirm appropriate allocation.
  3. Works alongside Analysts to assess compliance risks associated with collaborators, recommending monitoring strategies as needed. Manages negotiations and the issuance of subcontracts for externally funded research initiatives.
  4. Evaluates submitted Time & Effort reports to ensure compliance with institutional requirements and sponsor guidelines.
  5. Establishes restricted fund accounts in accordance with award documentation, grantor policies, and departmental protocols.
  6. Oversees comprehensive review and reporting of expenditures related to grants and contracts, including the analysis of allowable costs, journal adjustments, and follow-up actions through the close-out phase in collaboration with Analysts.
  7. Assists in the preparation of various reports required by funding agencies or management, including data research and compilation.
  8. Addresses inquiries from Principal Investigators and Grants Management Specialists, providing problem-solving support.
  9. Reconciles and prepares invoices as necessary under contracts, including those related to Health Initiatives and research partners, following up on accounts receivable.
  10. Collaborates with Analysts to ensure the integrity of the Peoplesoft grant management systems and security. Works closely with technical staff to guarantee that systems function effectively and accurately within the grants module, maintaining the integrity of financial data.
  11. Participates in financial grant system upgrades, testing, and new system implementations to ensure a thorough understanding of National Jewish programs and systems.
Additional Responsibilities
None

Required Competencies
  1. Accountability: Takes full ownership of personal contributions and responsibilities as a team member; demonstrates honesty and integrity; addresses issues promptly; shows a strong commitment to organizational success and inspires others to pursue shared goals.
  2. Business Insight: Utilizes economic, financial, market, and industry data to enhance business outcomes; applies knowledge of key business functions, industry trends, and the organization’s position to inform effective strategies.
  3. Team Collaboration: Works cooperatively with others to achieve common objectives; engages with colleagues across departments to fulfill shared goals; treats others with respect and values their contributions.
  4. Customer Orientation: Ensures that customer perspectives drive business decisions and activities; develops and implements service practices that meet the needs of customers and the organization.
  5. Peer Interaction: Engages with others in a constructive and respectful manner, regardless of differences; supports team members in achieving personal objectives and completing tasks.
  6. Confidentiality: Upholds confidentiality regarding employee and organizational information obtained during job performance.
Supervisory Responsibilities
None

Travel Requirements
None

Core Values
  1. Commit to punctuality and reliability in attendance.
  2. Demonstrate a willingness to accept guidance and collaborate effectively with others.
  3. Maintain a professional appearance appropriate for the role and display identification visibly.
  4. Adhere to all institutional policies, the Employee Handbook, and complete required training by deadlines.
  5. Promote an inclusive workplace that values diversity and individual differences to achieve the institution's vision and mission.
  6. Follow safe working practices and comply with all safety policies and procedures.
  7. Wear appropriate personal protective equipment as mandated by infection control protocols.
  8. Ensure compliance with all applicable state, federal, and regulatory agency requirements.
Minimum Qualifications
  1. Education: Bachelor’s degree in Business Administration or a related field is required.
  2. Experience: At least 6 months of experience in financial administration, preferably within an academic, research, or governmental setting. Familiarity with grants and associated regulations is preferred.
  3. Certifications: None required.
Salary Range: $60,000 - $65,000

Benefits Overview
At National Jewish Health, we value our exceptional faculty and staff as the cornerstone of our organization. We have crafted a comprehensive benefits package designed to meet the diverse needs of our employees and their families, which includes:
  • Medical, Dental, and Vision Insurance
  • Retirement Plan
  • Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
  • Short and Long-Term Disability Coverage
  • Life Insurance and Accidental Death & Dismemberment (AD&D)
  • Voluntary Benefits such as Accident Insurance, Critical Care, and Hospital Indemnity
  • Paid Sick and Vacation Time Off
  • Wellness Programs
  • Legal Assistance Plans