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Operations Administrative Coordinator

2 months ago

Beaverton, Oregon, United States Coronis Health Full time
Job Overview

Position Title: Administrative Assistant – Operations

Reports To: Head of Operations Department

Classification: Hourly, Non-exempt

Role Summary:

The Administrative Assistant plays a crucial role in supporting the Head of the Operations Department. This position encompasses a variety of responsibilities, including oversight of operational departments, monitoring employee performance, analyzing data trends, and executing other confidential administrative tasks.

Key Responsibilities:

  • Execute complex and confidential administrative tasks to ensure the seamless operation of the assigned department.
  • Draft correspondence and documents as required, including memos and reports, and engage in administrative functions such as creating detailed spreadsheet tracking reports, graphs, and charts.
  • Manage production priorities within assigned departments to ensure timely completion of tasks.
  • Handle inquiries from insurance carriers and patients effectively.
  • Conduct thorough analysis of data with an emphasis on proactive measures.
  • Generate various confidential departmental reports using advanced software tools.
  • Communicate with Client Managers regarding deadlines, process issues, and employee assignments.
  • Maintain the calendar and task list for the Head of Operations.
  • Receive, sort, and distribute incoming mail.
  • Assist the Head of Operations with facilities management tasks.
  • Perform additional duties as assigned.

Qualifications:

  • High school diploma or equivalent required.
  • Minimum of two (2) years of experience in a similar role supporting upper management.
  • Prior experience in healthcare or medical settings is preferred.
  • Typing speed of 40 words per minute.
  • Proficient in MS Office applications, including Word, Excel, and PowerPoint.
  • Strong organizational skills with a keen attention to detail.
  • Ability to manage multiple tasks and meet deadlines while prioritizing projects.
  • Excellent verbal and written communication skills.

Physical Requirements:

Must be able to sit, talk, and hear for extended periods; stand, walk, push/pull, bend, stoop, kneel, and reach occasionally. Frequent repetitive hand motions including grasping and handling are required. Ability to read handwritten and typed documents on paper and/or computer screens. Must be able to lift or carry objects weighing up to 20 lbs.

Coronis Health is committed to equal opportunity employment. We celebrate diversity and strive to create an inclusive environment for all employees.