Hybrid Administrative Assistant Professional
3 weeks ago
- Provide administrative and clerical support to Operations;
- Assist Accounting with various duties which include recurring data entry, documentation preparation (typing), copying, collating and distribution/mailing. Edit documents and correspondence to ensure that they are properly formatted;
- Process monthly credit card statements for various departments;
- Assemble and mail bi-weekly check runs for Accounts Payable function;
- Train and act as backup for Accounts Payable Generalist;
- Schedule meetings and issue invitations, prepare and forward agendas to meeting participants;
- Maintain various departmental electronic files. Ensure that appropriate filing and records management procedures are followed;
- Coordinate travel arrangements. Furnish desired travel schedule information to requestor. Review travel documents to ensure that they are in accordance with desired travel plans;
- Maintain and update various information databases such as organizational charts, phone lists, client contact lists and conference registrants. Generate and distribute reports as needed;
- Provide back-up coverage for other administrative associates during absences or heavy workloads;
- Perform various special projects requiring administrative expertise;
- Knowledge, Skills and Abilities (KSAs) To succeed in this role, candidates should possess the following KSAs:
- Required
- Proficiency in Microsoft products (Word, Excel, PowerPoint and Outlook) and Adobe software;
- Working knowledge of travel related and/or expense reporting software;
- Able to analyze and develop solutions to numerous day-to-day administrative challenges;
- Must be adept at providing clear, concise explanations, answers to questions, and accurately relaying messages;
- Able to edit/format written correspondence, prepare e-mail messages and written documents such as letters and reports;
- Able to maintain effective key business relationships with supported executive, other internal colleagues, and external contacts;
- Adept at presenting a professional and incisive demeanor in communications with others; and acute attention to detail.
- Preferred
- Knowledge of standard office equipment (i.e., copier, scanner, telephone, postage meter).
- Background Experiences
- Associate's degree in business administration or a similar related field;
- Minimum 2 years in performing high level clerical or administrative skills
- Required
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