Event Coordinator

4 days ago

Jacksonville, Florida, United States Mugwump Productions Full time
About the Role

Mugwump Productions is seeking a highly skilled and experienced Event Project Manager to join our team. As an Event Project Manager, you will be responsible for overseeing the planning and execution of high-profile corporate events, from initial design to event day.

Key Responsibilities
  • Organize event decor productions, including meetings with clients to determine needs, budgeting, designing, and building quotes, coordinating vendors and venues, overseeing loading of trucks, on-site management, and execution.
  • Create floor plans, design stage sets, and coordinate with venues for internal and external planning.
  • Conduct pre/post-conference meetings with clients and relevant departments to confirm relevant information.
  • Guide pre-planning and client deadlines for seamless execution of event details.
  • Work closely with technical, warehouse, marketing, sales, and project management teams.
  • In collaboration with the Production Manager, ensure there is adequate staff scheduled for set-up/strike of the events.
  • Participate in design reviews with internal staff, clients, and consultants.
  • Oversee and assist with load-on and load-out for events.
  • Be the liaison onsite for your client and technician team to maintain the highest level of customer service.
  • Attend weekly meetings providing status reports on upcoming and previous events as required.
  • Prepare and manage job costing to ensure cost-effectiveness.
Requirements
  • At least 3 to 5 years of project management experience in the event/hospitality industry.
  • Creative and passionate about events.
  • Overall knowledge of the event industry.
  • Proficient in creating budgets and understanding of profit and loss statements.
  • Advanced verbal and written communication skills.
  • Previous management experience and innate leadership abilities.
  • Detail-oriented, organized, and able to multi-task.
  • Able to work in a high-energy, high-pressure environment.
  • Excellent interpersonal and communication skills, a team player.
  • Able to work weekends and evenings.
  • Flex Software Program proficiency or ability to quickly learn new computer programs.
  • Proficiency in general office equipment.
  • Hospitality degree or experience is desirable.
About Us

Mugwump Productions is a dynamic and growing company based in Jacksonville, FL, with a second location in Daytona Beach, FL. Our corporate office is located in a newly built building near the Town Center, providing a collaborative and innovative work environment.

Our Commitment to Diversity & Inclusion

We are an inclusive company, committed to attracting, recruiting, and promoting diverse talent. We believe that a diverse and inclusive workplace is essential to our success and growth.

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