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Court Intake Specialist

2 months ago

MagstattleBas, Grand Est, United States US District Court Full time

UNITED STATES DISTRICT COURT -
District of Nebraska

Position: Intake Clerk

Salary Range: $43,830 – 71,286*
Employment Type: Full-time permanent
Open to: All qualified candidates
Number of Positions: One (1)

*Starting salary is determined based on human resources policies, qualifications, experience, and applicant's current salary or federal pay grade.

POSITION SUMMARY

The Clerk's Office of the United States District Court for the District of Nebraska is seeking a dedicated Intake Clerk in Omaha. The role involves understanding and adhering to docketing protocols, verifying incoming documents for compliance with federal and local regulations, conducting data quality assessments, and providing essential docketing and clerical assistance. The Intake Clerk will also support both internal and external stakeholders.

Key Responsibilities:

• Receive, assess, and file incoming documents, ensuring they meet the necessary rules, practices, and court standards. Convert documents into digital formats.

• Assign case numbers and allocate cases to judges in a random manner.

• Respond to inquiries regarding case status and assist users of NextGen CM/ECF (Case Management/Electronic Case Filing).

• Verify the authority of attorneys to practice before the court.

• Create summary entries and ensure the accuracy, timeliness, and quality of all documents and proceedings in NextGen CM/ECF. Conduct quality assurance checks on electronically filed documents and case openings and closings. Correct any identified errors in NextGen CM/ECF and notify supervisors of recurring issues.

• Initiate cases upon receipt of starting documents; conclude cases upon receipt of concluding documents.

• Assist in the retrieval and transmission of documents to and from the Federal Records Center.

• Process grand jury returns.

• Collect necessary fees.

• Open and distribute incoming mail.

• Develop, test, and revise operational procedures.

• Serve as a receptionist and provide information to a diverse range of individuals within and outside the court.

• Perform additional duties as assigned.

QUALIFICATIONS

All qualifications must be met at the time of application.

Required:
High school diploma or equivalent, two years of general experience, and one year of specialized experience. A college degree is preferred but not mandatory.

Specialized Experience:
Experience in progressively responsible clerical or administrative roles that require regular application of clerical procedures, demonstrating the ability to apply a body of rules, regulations, directives, or laws. This experience typically involves the routine use of specialized terminology and automated software for word processing, data entry, or report generation. Such experience is often found in judicial systems, law firms, legal counsel offices, banking institutions, educational organizations, social service agencies, insurance companies, and real estate offices. Legal or court experience is preferred but not required.

APPLICATION PROCESS

Applicants must submit a PDF document that includes:

• Cover letter

• Resume

• Application Form AO-78 (all sections must be completed)

• Contact information for three professional references

Application materials that do not adhere to this procedure will not be considered. Only candidates selected for interviews will be contacted. Travel reimbursement in connection with the selection process and/or relocation is not authorized.

The clerk of court reserves the right to modify the conditions of this vacancy announcement at any time or to withdraw it without prior notice.

BENEFITS PACKAGE

• Health, dental, vision, life, and long-term care insurance

• Health and dependent reimbursement accounts

• Student loan forgiveness

• Federal Employee Retirement System

• Thrift Savings Plan with 5% match

• Flexible work schedule

• Telework options

• Paid annual and sick leave

• Paid federal holidays

• Parking

• On-site fitness facility