Events Coordination Assistant

2 weeks ago


Overland Park, Kansas, United States Chewton Glen Full time

Position: Assistant Manager for Conferences & Events

Objective of the Role

The primary goal of the Assistant Manager for Conferences & Events is to support the Conference & Events Manager in overseeing designated areas within Conference & Banqueting, ensuring optimal guest satisfaction by adhering to planned requests as outlined in the events road sheet, while proactively addressing additional guest needs and special requests.

Key Responsibilities:

  • Follow and execute instructions provided by the Conference & Events Manager or senior staff members with confidence.
  • Ensure that Food & Beverage services meet Hotel Standards and are delivered punctually according to the Event road sheet.
  • Manage time and productivity effectively during work hours.
  • Prepare necessary mise-en-place, including polishing silverware, glasses, and chinaware, demonstrating enthusiasm and pride in your tasks.
  • Set up conference rooms as directed by management and in accordance with the events road sheet.
  • Maintain a high standard of personal hygiene and appearance.
  • Participate in briefings and departmental meetings regularly.
  • Comply with fire, health, and safety regulations, following proper procedures when necessary.
  • Exhibit flexibility and teamwork by undertaking additional tasks as requested by the leadership team.
  • Adhere to all hotel policies and procedures.
  • Understand and implement the company's policies regarding privacy, confidentiality, and data protection.

About You:

  • Desirable experience in an operational Conference role within a 4-star or 5-star hotel.
  • Familiarity with Opera software.
  • Strong attention to detail, excellent organizational skills, and effective communication with the team.

Benefits:

  • Service charge in addition to your monthly salary.
  • Staff accommodation available if needed.
  • Complimentary staff meals.
  • Friends and Family discount at Iconic Luxury Hotels.
  • 25% discount on all Food & Beverage services.
  • Discounts on Spa treatments and products.
  • And much more.

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