Department Executive Assistant

1 month ago


Grapevine, Texas, United States CreditServe Full time
Job Description

We are seeking a highly organized and proactive Department Executive Assistant to support the Office of the Chief Strategy Officer (CSO) and the CSO's direct reports. This role involves providing high-level administrative support, managing departmental activities, coordinating schedules, and facilitating seamless communication across the executive leadership team.

Key Responsibilities:

  • Provide comprehensive administrative assistance to the CSO, CTO, and CCO.
  • Manage and coordinate vacation schedules across the executive team, ensuring proper backup coverage during absences.
  • Manage vendor relationships, department invoicing, and budget tracking.
  • Draft and edit executive communications, reports, and presentations for both internal and external audiences.
  • Prepare briefing materials, summaries, and key notes for executive team meetings and external engagements.
  • Consolidate updates and reports from various teams for executive-level reporting.

Requirements:

  • Minimum of 10 years of experience in an Executive Assistant role, preferably supporting (C-level) executives.
  • Demonstrated experience managing complex calendars, executive travel arrangements, and meeting logistics.
  • Experience managing vendor relationships, department invoicing, and budget tracking.
  • Strong ability to draft and edit executive communications, reports, and presentations.
  • Excellent organizational skills with the ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.

Benefits:

  • 401(k) 4% Match
  • Dental Insurance
  • Disability insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid sick time
  • Paid time off
  • Vision Insurance

Work Environment:

The role may require occasional travel and flexible working hours based on the executive team's needs. We provide a highly competitive benefits package, inclusive of a 401k plan. We are passionate about work-life balance and expect a vibrant atmosphere and limitless avenues for personal and professional growth.



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