Department Executive Assistant
1 month ago
We are seeking a highly organized and proactive Department Executive Assistant to support the Office of the Chief Strategy Officer (CSO) and the CSO's direct reports. This role involves providing high-level administrative support, managing departmental activities, coordinating schedules, and facilitating seamless communication across the executive leadership team.
Key Responsibilities:
- Provide comprehensive administrative assistance to the CSO, CTO, and CCO.
- Manage and coordinate vacation schedules across the executive team, ensuring proper backup coverage during absences.
- Manage vendor relationships, department invoicing, and budget tracking.
- Draft and edit executive communications, reports, and presentations for both internal and external audiences.
- Prepare briefing materials, summaries, and key notes for executive team meetings and external engagements.
- Consolidate updates and reports from various teams for executive-level reporting.
Requirements:
- Minimum of 10 years of experience in an Executive Assistant role, preferably supporting (C-level) executives.
- Demonstrated experience managing complex calendars, executive travel arrangements, and meeting logistics.
- Experience managing vendor relationships, department invoicing, and budget tracking.
- Strong ability to draft and edit executive communications, reports, and presentations.
- Excellent organizational skills with the ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.
Benefits:
- 401(k) 4% Match
- Dental Insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Vision Insurance
Work Environment:
The role may require occasional travel and flexible working hours based on the executive team's needs. We provide a highly competitive benefits package, inclusive of a 401k plan. We are passionate about work-life balance and expect a vibrant atmosphere and limitless avenues for personal and professional growth.
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