Office Coordinator
4 weeks ago
Quick Supply Company is seeking a highly organized and detail-oriented Office Assistant to join our team. As a key member of our office staff, you will be responsible for providing administrative support to our site locations and ensuring the smooth operation of our day-to-day activities.
Key Responsibilities:
- Provide exceptional customer service and handle incoming phone calls and emails with professionalism and poise.
- Process and organize documents, maintain files, and update database systems as needed.
- Assist with monitoring site expenses, maintaining shared calendars, and scheduling meetings and appointments.
- Work closely with the Fleet Department to ensure vehicle registrations and insurance cards are up to date.
- Utilize the company's ERP system (Acumatica) to assist with transactional entries, run reports, and review sales team transactions.
- Coordinate with the AR/Purchasing department to manage relationships with service providers and ensure the best price and service is received.
- Travel to other site locations 3-4 times per month to provide support and assistance as needed.
Requirements:
- Prior work experience in a similar industry is preferred.
- Must be highly organized, self-motivated, and able to execute tasks with minimal supervision.
- Strong communication and mathematical skills are essential.
- Proficient in using Microsoft Office products, including Excel and Word.
- Ability to learn and fulfill responsibilities of billing and inventory systems and procedures.
Work Environment:
- This position typically works in an office environment.
Benefits:
Quick Supply Company offers a competitive starting pay rate based on experience, as well as a generous benefits package, including paid-time off, holiday pay, medical, dental, vision, and a 401(k) plan with a generous match.
Active-Duty Military/Veterans are encouraged to apply.
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