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Office Administration Specialist

2 months ago

Pembroke Pines, Florida, United States SOUSA & COMPANY INC Full time
Job Overview

Sousa & Company, Inc., a leading Union Commercial Painting firm, is in search of an Office Administration Specialist. This role is pivotal in executing administrative and billing tasks that contribute to the overall success of the organization.

Key Responsibilities:

  • Compose formal correspondence and other essential documents.
  • Organize and maintain project and vendor files in both digital and physical formats.
  • Perform data entry across various platforms.
  • Engage with Senior Project Managers and Assistant Project Managers daily to ensure timely submission of documentation.
  • Oversee the submittal process for all company projects.
  • Maintain up-to-date insurance documentation for all ongoing projects.

Required Qualifications:

  • Prior experience in office administration.
  • Strong ability to prioritize tasks and manage multiple responsibilities.
  • Exceptional written and verbal communication skills.
  • Meticulous attention to detail.
  • Excellent organizational capabilities.
  • Proficient in Excel, Word, and Email applications.
  • Able to thrive in a fast-paced work environment.
  • Preferred skills include experience in a Union Construction setting, familiarity with Textera or Procore, and exposure to SAGE 100 Contractor.

Work Schedule: Monday - Friday; 9AM - 5PM

Compensation will be determined based on experience level.

About Sousa & Company, Inc.

Sousa & Company, Inc. is a prominent Union Commercial Painting company with a strong presence in the commercial painting industry. With a decade of experience serving the greater Boston area, we have built a reputation for delivering projects punctually, ensuring high-quality workmanship, and maintaining robust project management practices, which have fostered long-term relationships with our clients.