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GME Program Administrator

4 weeks ago

Pembroke Pines, Florida, United States Memorial Healthcare System Full time

Job Summary:

The Memorial Healthcare System is seeking a highly skilled and organized GME Program Administrator to join our team. This is a unique opportunity to work in a dynamic and fast-paced environment, where you will be responsible for the operational and financial management of our graduate medical education training programs.

Key Responsibilities:

  • Organize and plan program events, such as Match day, program orientation, and program graduation
  • Oversee and manage website development and social media marketing materials to promote and increase regional and national recognition and participation for the training program
  • Assist in onboarding and training new and current program administrators by developing, maintaining, and presenting training sessions periodically throughout the academic year
  • Maintain and oversee the recruitment process during the recruitment season, including maintaining the Electronic Residency Application System (ERAS) database, coordinating resident applicant interviews, and all Match responsibilities, as well as program orientation and program graduation
  • Collaborate with contracts manager to gather and review pertinent information regarding contract negotiations
  • Maintain the residency curriculum, including competency-based goals and objectives for each assignment and each level of training
  • Provide administrative oversight for all residency and fellowship related items, including handling inquiries, sorting correspondence, setting up folders, maintaining residency program files in accordance with records retention schedules, assisting in requests for verification of residency training, and maintaining calendar of applicant appointments and meetings
  • Complete trainee payroll on a bi-weekly basis
  • Collaborate with Human Resources for resident issues concerning policy and disciplinary actions
  • Manage schedules and resident attendance for all required educational activities, including conferences and other didactic experiences
  • Manage the specialty specific alumni database while maintaining a comprehensive list of alumni
  • Collaborate with Director of Reimbursement and Revenue Integrity to audit trainee schedules for CMS reimbursement
  • Act as a liaison among internal constituents, including between trainees and hospital administration, with other GME program administrators, and act as a resource for trainees
  • Manage training program academic year budget, including projection of future needs, justification of discretionary expenditures, and approval of all educational and business expenses
  • Responsible for administrating the specialty In-Training Exams and ACGME surveys
  • Provide overall program management of the graduate medical education training program, meeting regularly with the graduate medical education manager and the program director concerning program management issues and activities and the status of special projects
  • Manage general and program specific databases and websites, including but not limited to: MedHub, ACGME WebADS, GMETrack, and specialty organizations/memberships
  • Assist in preparations for site visits, self-study, and other internal and external review processes
  • Interpret and apply ACGME, other national accrediting agencies, and hospital policies to support all necessary compliance

Requirements:

  • Bachelor's degree (required)
  • Two (2) years experience in a medical education or higher education support position (required)
  • Graduate Medical Education experience preferred

Working Conditions and Physical Requirements:

  • Primarily for office workers - not eligible for shift differential