Facilities Operations Manager III

2 weeks ago

Dayton, Ohio, United States CareSource Full time

Job Overview:
The Facilities Operations Manager III is tasked with overseeing the integrity of both external and internal facilities.

Key responsibilities encompass maintaining building infrastructure and utilities, liaising with service providers in areas such as HVAC, life safety systems, plumbing, landscaping, and snow removal, while ensuring adherence to building regulations pertinent to occupied commercial environments.

The primary objective is to sustain appealing, well-lit, and comfortable office settings that promote productivity without interruptions.

Core Responsibilities:


Implement comprehensive preventive and predictive maintenance protocols for all MEPS (Mechanical, Electrical, and Plumbing Engineering) systems within owned properties.

Establish and nurture partnerships with local engineering firms to leverage HVAC controls analytics for the Intelligent Building Management initiative, aimed at mitigating energy penalties and preventing premature equipment failures.

Continuously monitor utility markets and provide insights regarding pricing.
Conduct daily assessments of HVAC systems to guarantee optimal climate control in office facilities.

Ensure compliance with EPA regulations concerning non-contact cooling water emissions related to HVAC chilled water operations, including monthly submission of e-DMR reports as mandated.

Conduct testing of fire and life safety systems as required, in collaboration with local fire and vendor representatives.
Build and maintain strong relationships with local fire and building code enforcement officials.
Guarantee compliance with scheduled tasks and preventive maintenance inspections for all food service equipment/appliances.
Perform daily rounds to confirm that the business environment is conducive to operations, including verifying that all environmental controls and equipment are functioning correctly.

Coordinate with vendor partners to execute business continuity preventive maintenance drills, which encompass semiannual/annual FM200 testing, monthly emergency generator assessments, and semiannual/annual UPS, battery, and PDU inspections.

Work with vendors to ensure adherence to planned maintenance schedules for equipment, including semiannual/annual ANSUL testing, annual dock drain cleanings, semiannual/annual ice machine cleanings, and monthly elevator maintenance.

Manage hard key access, including the distribution and tracking of keys.
Conduct monthly planned maintenance on kitchen equipment for contracted food services.
Assist housekeeping services with room setups as needed.
Prepare and communicate a planned building maintenance schedule for all CareSource facilities.
Participate in a monthly on-call rotation.

Facilitate collaboration with the on-site contracted services team by coordinating CareSource requests, assisting vendors during their visits, and addressing any mechanical issues that may arise within CareSource buildings.

Process purchase requests for any necessary work at CareSource.
Initiate vendor proposals for both planned and unplanned maintenance projects.

Collaborate with CareSource project managers to ensure smooth execution of projects, which may include weekend work to facilitate specific projects or subcontractor tasks.

Monitor vendors on-site to ensure that work is conducted safely and responsibly.
Conduct weekly fire pump testing for business continuity and log EPA readings for the respective CareSource facility.
Develop and revise fire and life safety procedures as necessary.
Perform any additional job duties as assigned.

Qualifications:
A High School Diploma or GED is required; a Bachelor's Degree or equivalent years of relevant experience is preferred.
A minimum of five (5) years of experience in Facilities Management, Building Operations, and Property Management is required.
Experience with commercial high and low-rise building operations systems is essential.
Familiarity with sustainability initiatives is preferred.

Skills and Competencies:
Proficiency in Microsoft Office applications is required.
Ability to interpret Construction, Mechanical, Electrical, Plumbing, Sprinkler, Fire Alarm, and Furniture schematics.
Capability to collaborate with various external stakeholders, including architects, engineers, designers, general contractors, and their trades.
Excellent written and verbal communication skills are essential at all organizational levels.
Ability to work cross-functionally in a matrix environment with multiple departments.
Strong prioritization skills in a fast-paced setting.
Detail-oriented with exceptional decision-making and problem-solving abilities.

Certifications:
Facility Management Professional (FMP) certification is preferred.

Work Environment:
General office environment across multiple buildings; may require prolonged periods of sitting or standing.

Compensation Information:
$60,000 - $96,000; CareSource considers a combination of a candidate's education, training, and experience, along with the role's scope and complexity, when determining salary levels. The organization is deeply committed to the overall well-being of its employees and offers a comprehensive total rewards package.

Core Values:
  • Foster an Inclusive Environment
  • Build Partnerships
  • Encourage Personal and Professional Growth
  • Drive Execution
  • Influence and Inspire Others
  • Pursue Excellence
  • Understand the Business Landscape
This job description is not exhaustive. CareSource reserves the right to modify this job description at any time. CareSource is an Equal Opportunity Employer, including disability and veteran status. We are dedicated to creating a diverse and inclusive workplace.

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