Administrative Assistant

7 days ago


University Park, United States Pennsylvania State University Full time
Job Description

We are seeking a highly motivated and detail-oriented Administrative Assistant to join our Facilities Operations & Maintenance team at the Applied Research Laboratory at Penn State.

Key Responsibilities:
  • Answer phones and greet visitors in a professional manner.
  • Assist with assigning, closing, and commenting on facilities work orders.
  • Scan documents for purchasing and travel expense reconciliation.
  • Update building door cores to ensure accurate access control.
  • Verify key inventory and records to maintain a secure environment.
  • Deliver items such as paper, keys, etc., as requested by colleagues and management.
  • Assist Trades personnel as needed to ensure seamless operations.
  • Participate in reorganization of computer shared folders to improve efficiency.
Requirements:
  • Familiarity with Microsoft Office and ability to learn job-related software quickly.
  • Success in effectively working in an office environment that utilizes diverse communication and organizational skills.
  • Professionalism with a high commitment to customer service and discretion when handling confidential information.
  • Ability to take initiative and manage time, prioritize tasks, and problem-solve in a fast-paced environment.
  • Excellent interpersonal and communication skills to interact with colleagues, management, and external partners.
  • Demonstrated ability to exercise discretion and confidentiality when handling sensitive information.
Preferred Qualifications:
  • SIMBA, Confluence, Workday, and SAP Concur experience.
  • High School Diploma or equivalent.
  • Active government security clearance, specifically U.S. citizenship required.
About the Role:

This is a Part-Time position located fully on-site in State College, PA.

About the Company:

The Applied Research Laboratory at Penn State is an integral part of one of the leading research universities in the nation and serves as a University center of excellence in defense science, systems, and technologies with a focus in naval missions and related areas.

Compensation:

The estimated salary for this role is $25,000-$30,000 per year, commensurate with experience and qualifications.

Benefits:

Employment with the ARL will require successful completion of a pre-employment drug screen, and you must be a U.S. citizen to apply.

Penn State is an equal opportunity, affirmative action employer committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.



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