Executive Support Specialist

1 month ago

Burbank, California, United States Block LLP Full time
Job Overview

We are seeking a highly skilled and organized Executive Assistant to provide exceptional support to our Executive Team. The ideal candidate will possess excellent communication and interpersonal skills, a keen sense of organization, and the ability to manage a variety of tasks and people both in and out of the office.

Key Responsibilities
  • Manage calendars, schedule meetings, and coordinate appointments to ensure seamless execution of tasks.
  • Provide administrative support, including handling phone calls, emails, and correspondence on behalf of the partner.
  • Organize and prioritize daily tasks to ensure efficient workflow and assist with project management.
  • Coordinate travel itineraries, accommodations, and logistics for both business and personal trips.
  • Support day-to-day office operations, including ordering supplies, managing expenses, and coordinating with vendors.
  • Assist with home-related tasks, such as organization, setting up vendors, and house management tasks.
  • Perform other assigned tasks as needed to ensure the smooth operation of the office.
Requirements
  • Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
  • Exceptional organizational skills, trustworthiness, and attention to detail.
  • Strong written and verbal communication skills.
  • Proficiency in computer-related tasks, including drafting documents and sending emails.
  • Ability to multitask and adapt to changing priorities in a fast-paced environment.
  • Discretion and confidentiality in handling sensitive information.
  • A proactive and positive attitude with the ability to anticipate needs.
  • Candidates must have a high school diploma or GED.
  • Excellent interpersonal skills and time management skills.
  • Capable of completing tasks with minimal supervision.
  • Experience as a personal assistant, executive assistant, administrative assistant, or a related job with administrative tasks.
  • Proficiency in Microsoft Office.
About Us

At Block LLP, we offer a competitive compensation package, opportunities for growth and advancement, bonus and incentive pay, and paid holidays.

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