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Office Administrator

1 month ago

Portsmouth, Virginia, United States Utilities Service Co Inc Full time
Job Summary:

The Office Manager position is a critical role that requires a high level of detail, strong organizational skills, and excellent communication abilities. This role plays a key part in the success of the branch(es) supported and reports directly to the local Branch Manager with a dotted line to the Area Controller.

Key Responsibilities:

• Reviews and verifies all purchase orders, statements, and invoices needed to prepare payments.

• Manages Accounts Receivable, updates and maintains customer portal, and submits all invoices to Accounts Payable with proper GL coding to ensure payment.

• Processes payroll, manages expense reports, and works with various vendor payment portals.

• Manages employee life cycle, including onboarding and separation processes, and manages office inventory.

• Answers office phone calls, assists or redirects calls as needed, and facilitates communication between Parent Company and Branch Personnel.

• Assists and coordinates with Management team as needed and performs other tasks as assigned.

Requirements:

• High School degree with 2-3 years of related experience. Associates or Bachelor's Degree desirable.

• Formal experience and training in office procedures and use of office equipment.

• Excellent data entry skills and highly proficient in Microsoft Word, Excel, and PowerPoint.

• Experience with Aspire business software a plus. Ability to speak Spanish a plus.

Skills & Abilities:

• Self-motivated and professional attitude.

• High comfort level in fast-paced environment with ability to pivot quickly.

• Ability to communicate accurately and clearly both orally and in writing.

• Superior organizational skills with a focus on detail and accuracy required.

• Excellent problem-solving skills and critical thinking capabilities.

• Proven confidentiality and high ethical standards.

• Strong initiative, with ability to stay focused and proactive while working independently.

• Must be customer service-oriented with strong interpersonal skills.

• Willingness to be a key team member with heavy interaction with all branch personnel.

Benefits:

Benefits available on day 1.

Vacation available after 90 days.

Medical, Dental, Vision, Term Life Insurance.

401K Savings Plan.

Employee appreciation events.

Management and Skills Training.