Office Administrator

3 days ago


Portsmouth, Virginia, United States James River Grounds Management Full time
Office Manager Job Description

At James River Grounds Management, we are seeking a highly organized and detail-oriented Office Manager to join our team. The successful candidate will play a critical role in supporting our branch operations and will be responsible for coordinating and executing administrative functions.

Key Responsibilities:
  • Manage and verify purchase orders, statements, and invoices for payment processing.
  • Oversee Accounts Receivable and update customer portals.
  • Submit invoices to Accounts Payable with proper GL coding.
  • Process payroll and manage expense reports.
  • Work with vendor payment portals and manage office inventory.
  • Manage employee life cycles, including onboarding and separation processes.
  • Answer office phone calls and redirect as needed.
  • Facilitate communication between the Parent Company and Branch Personnel.
  • Assist and coordinate with the Management team as needed.
Requirements:
  • High School degree with 2-3 years of related experience.
  • Formal experience and training in office procedures and use of office equipment.
  • Excellent data entry skills and proficiency in Microsoft Word, Excel, and PowerPoint.
  • Experience with Aspire business software a plus.
  • Ability to speak Spanish a plus.
Skills and Abilities:
  • Self-motivated and professional attitude.
  • High comfort level in a fast-paced environment with ability to pivot quickly.
  • Ability to communicate accurately and clearly both orally and in writing.
  • Superior organizational skills with a focus on detail and accuracy.
  • Excellent problem-solving skills and critical thinking capabilities.
  • Proven confidentiality and high ethical standards.
  • Strong initiative, with the ability to stay focused and proactive while working independently.
  • Must be customer service-oriented with strong interpersonal skills.
Benefits:
  • Benefits available on day 1.
  • Vacation available after 90 days.
  • Medical, Dental, Vision, Term Life Insurance.
  • 401K Savings Plan.
  • Employee appreciation events.
  • Management and Skills Training.

James River Grounds Management is an Equal Opportunity Employer, including disabled and veterans.


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