Office Administrator
3 days ago
At James River Grounds Management, we are seeking a highly organized and detail-oriented Office Manager to join our team. The successful candidate will play a critical role in supporting our branch operations and will be responsible for coordinating and executing administrative functions.
Key Responsibilities:- Manage and verify purchase orders, statements, and invoices for payment processing.
- Oversee Accounts Receivable and update customer portals.
- Submit invoices to Accounts Payable with proper GL coding.
- Process payroll and manage expense reports.
- Work with vendor payment portals and manage office inventory.
- Manage employee life cycles, including onboarding and separation processes.
- Answer office phone calls and redirect as needed.
- Facilitate communication between the Parent Company and Branch Personnel.
- Assist and coordinate with the Management team as needed.
- High School degree with 2-3 years of related experience.
- Formal experience and training in office procedures and use of office equipment.
- Excellent data entry skills and proficiency in Microsoft Word, Excel, and PowerPoint.
- Experience with Aspire business software a plus.
- Ability to speak Spanish a plus.
- Self-motivated and professional attitude.
- High comfort level in a fast-paced environment with ability to pivot quickly.
- Ability to communicate accurately and clearly both orally and in writing.
- Superior organizational skills with a focus on detail and accuracy.
- Excellent problem-solving skills and critical thinking capabilities.
- Proven confidentiality and high ethical standards.
- Strong initiative, with the ability to stay focused and proactive while working independently.
- Must be customer service-oriented with strong interpersonal skills.
- Benefits available on day 1.
- Vacation available after 90 days.
- Medical, Dental, Vision, Term Life Insurance.
- 401K Savings Plan.
- Employee appreciation events.
- Management and Skills Training.
James River Grounds Management is an Equal Opportunity Employer, including disabled and veterans.
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