Onboarding Coordinator

12 hours ago


Edison, New Jersey, United States Hackensack Meridian Health Full time
About the Role

At Hackensack Meridian Health, we're committed to creating a positive and memorable experience for our new hires. As an Onboarding Coordinator, you'll play a crucial role in streamlining and expediting the pre-employment, onboarding, and transferring process for new and existing team members. Your goal will be to create a seamless process that enhances the new hire's experience, ensuring data integrity, compliance, and accuracy in the utilization of the Applicant Tracking System (ATS) and various other HR systems.

Responsibilities
  • Process all new hires under the direction of the Hackensack Meridian Health Recruitment and Onboarding Leader, partnering with the Recruiter/Talent Acquisition team.
  • Execute a Pre-boarding to Day 1 to Year 1 experience for new team members, including programs, processes, events, data collection via surveys, etc.
  • Escalate appropriately to the Professional Recruitment leader for decisions surrounding employment, compliance in the hiring and transferring process, service level agreements, support for the HMH business leaders, etc.
  • Initiate and effectively track results for the new hire background checking and physical and drug screening processes, including verification of credentials, supporting documentation required for the position in which the new hire is employed.
  • Accurate data input into various HR and vendor systems.
  • Schedule and coordinate in a timely manner with internal Occupational Health department for physicals.
  • Organize, collect, and process information and forms from new team members as required during pre-employment phase.
  • Responsible to be proficient with the Applicant Tracking System (ATS) in order to maintain data integrity with emphasis on accurate system usage and compliance and ability to adapt quickly to new, evolving ATS processes.
  • Coordination with HR Service Center for pre-employment processing into the HRIS system; timely submittal of new team member file(s) within HR for processing.
  • Schedule team members for orientation programs; Maintain accuracy of orientation lists.
  • Responsible for HR appointments with new team members for completion and compliance for Federal I-9 Forms and the E-Verify process.
  • Retrieving team member files as needed for auditing purposes.
  • Fielding and responding to applicant and team member inquiries, updates, and results appropriately.
  • May support other related talent acquisition administrative support tasks (i.e., timely processing of department invoices and employee referrals, generating onboarding reports, etc.).
  • May assist Recruiter with scheduling, coordinating events, etc.
  • May support enhancements to brand and communication materials associated with orientation programs and recruitment events.
  • Other duties and/or projects as assigned.


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