Assistant, Administrative III

2 months ago

Edison, United States Lyondell Basell North America Full time

LyondellBasell

Basic Function

Provides administrative assistance duties to the Maufactuing leaders Engineering managers, including coordinating employee activity events, preparing documents and presentation materials, creating purchase requisitions, monitoring and managing supplies, managing p-card expenditures and approvals, drafting emails for information release, and distributing meeting minutes. This position involves working closely with Engineering managers and independent judgement is required to plan, prioritize, and organize a diversified workload. This position should also recommend and initiate positive changes in office practices or procedures.

Roles & Responsibilities
  • Proactively communicates for due dates and appropriate escalation to avoid overdue or lapsed training and action item requirements
  • Submits purchase card expense reports in a timely manner, adhering to the LyondellBasell p-card policy
  • Closing out Payroll for site.
  • Assists Engineering teams with any specific needs, including support for Capital Projects, Technical Engineering, and Control Systems Engineering employees
  • Coordinates meetings, including scheduling, coordinating catering, video conference and hospitality requests, booking and setting up conference rooms and preparing materials
  • Actively participates in various team initiatives and events
  • Handles all other administrative duties and special projects, as assigned
  • Creates purchase requisitions in SAP for the Engineering and Control Systems Engineering groups
  • Assists with any travel requirements for the Engineering and Control Systems Engineering groups
  • Supports all aspects of onboarding contingent workers for the Engineering team members
Min. Qualifications
  • Knowledge of utilization of video conferencing software and hardware
  • Ability to utilize advanced features of Microsoft Office (Word, Excel, PowerPoint, Outlook, TEAMs)
  • Proficient in SAP
  • High School Diploma (or equivalent) and 4 years’ administrative experience
Preferred Qualifications
  • Administrative experience in a manufacturing environment preferred
  • Document Management System experience preferred 
  • Languages English, additional language preferred
  • Must exhibit a high degree of initiative in managing multiple priorities simultaneously
  • Excellent problem-solving skills to identify and resolve concerns in a timely manner, gather and analyze information, and develop alternative solutions
  • Ability to work well with others in a diverse team environment
  • Exceptional written and oral communication skills
  • Strong organizational skills with good attention to detail and time management
     
Competencies Build PartnershipsDeliver ResultsDrive InnovationGrow CapabilitiesPromote InclusionMotivational/Cultural FitTechnical Skills

 

We are LyondellBasell – a leader in the global chemical industry creating solutions for everyday sustainable living. Through advanced technology and focused investments, we are enabling a circular and low carbon economy. Across all we do, we aim to champion our employees, and unlock value for customers, investors and society. LyondellBasell places high priority on diversity, equity and inclusion and is strongly committed to our planet, the communities where we operate and our future workforce.  As one of the world’s largest producers of polymers and a leader in polyolefin technologies, we develop, manufacture and market high-quality and innovative products for applications ranging from sustainable transportation and food safety to clean water and quality healthcare. For more information, please visit www.lyondellbasell.com or follow @LyondellBasell on LinkedIn.

 

Must be at least 18 years of age and must be legally authorized to work in the United States (US) on a permanent basis without visa sponsorship.

 

LyondellBasell does not accept or retain unsolicited résumés or phone calls and/or respond to them or to any third party representing job seekers.

 

LyondellBasell is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, and other protected characteristics.  The US EEO is the Law poster is available here.

  • Assistant, Administrative III

    2 months ago

    Edison, New Jersey, United States Lyondell Basell North America Full time

    LyondellBasellBasic FunctionProvides administrative assistance duties to the Maufactuing leaders Engineering managers, including coordinating employee activity events, preparing documents and presentation materials, creating purchase requisitions, monitoring and managing supplies, managing p-card expenditures and approvals, drafting emails for information...

  • Administrative Assistant

    7 days ago

    Edison, United States Source One Technical Solutions Full time

    Source One Technical Solutions is seeking an Administrative Assistant for a long-term, exciting consulting opportunity with a major utilities company, to travel between two offices (ideal candidate will be centrally located in or near Edison, NJ, to be able to travel to locations in Lawrenceville and Clifton offices).No sponsorships or C2CJob Title...

  • Administrative Assistant

    1 week ago

    Edison, United States Source One Technical Solutions Full time

    Source One Technical Solutions is seeking an Administrative Assistant for a long-term, exciting consulting opportunity with a major utilities company, to travel between two offices (ideal candidate will be centrally located in or near Edison, NJ, to be able to travel to locations in Lawrenceville and Clifton offices).No sponsorships or C2CJob Title...

  • Executive Administration Assistant

    3 days ago

    Edison, New Jersey, United States Diverse Lynx Full time

    Job Description:Job Title: Executive Administration AssistantJob Summary:We are seeking a highly organized and detail-oriented Executive Administration Assistant to join our team at Diverse Lynx LLC. The successful candidate will be responsible for providing administrative support to our executives and ensuring the smooth operation of our front office.Key...

  • Administrative Assistant

    7 days ago

    Edison, United States Grace Healthcare Services Full time

    Job DescriptionJob DescriptionGreat New Career Opportunity in HospiceAdministrative Assistant  Edison, NJCompany Overview      It is our belief that the delivery of hospice care can be taken to a new level of excellence by those who understand the privilege of what it means to serve the terminally ill. Grace Healthcare Services was founded by a group...

  • Administrative Assistant

    6 days ago

    Edison, United States Grace Healthcare Services Full time

    Job DescriptionJob DescriptionGreat New Career Opportunity in HospiceAdministrative Assistant  Edison, NJCompany Overview      It is our belief that the delivery of hospice care can be taken to a new level of excellence by those who understand the privilege of what it means to serve the terminally ill. Grace Healthcare Services was founded by a group...

  • Administrative Assistant

    5 days ago

    Edison, United States Synergy Interactive Full time

    Seeking an experience administrator to join a notable IT Consultancy located in Edison, NJ. This position is onsite 5 days per week in their Edison, NJ office. The Lead Administrative position is responsible for independently performing day to day activities along with work functions specific to Audit, Compliance & Data Privacy but not restricted to liaison...

  • Administrative Assistant

    4 weeks ago

    Edison, United States Synergy Interactive Full time

    Seeking an experience administrator to join a notable IT Consultancy located in Edison, NJ. This position is onsite 5 days per week in their Edison, NJ office.The Lead Administrative position is responsible for independently performing day to day activities along with work functions specific to Audit, Compliance & Data Privacy but not restricted to liaison...

  • Administrative Assistant

    1 month ago

    Edison, United States Synergy Interactive Full time

    Seeking an experience administrator to join a notable IT Consultancy located in Edison, NJ. This position is onsite 5 days per week in their Edison, NJ office.The Lead Administrative position is responsible for independently performing day to day activities along with work functions specific to Audit, Compliance & Data Privacy but not restricted to liaison...

  • Service Desk Analyst III

    2 weeks ago

    Edison, United States Diverse Lynx Full time

    Role: Service Desk Analyst: III (Senior) Location: Toledo, OH / Columbus, OH (Onsite) Type: Contract Job Description: Technical/Functional Skills Responsibilities: The Service Desk position provides outstanding customer service at all times. The service desk's role is to provide technical assistance and support related to computer systems,...

  • Service Desk Analyst III

    1 month ago

    Edison, United States Diverse Lynx Full time

    Role: Service Desk Analyst: III (Senior) Location: Toledo, OH / Columbus, OH (Onsite) Type: Contract Job Description: Technical/Functional Skills Responsibilities: The Service Desk position provides outstanding customer service at all times. The service desk's role is to provide technical assistance and support related to computer systems,...

  • Administrative Coordinator

    3 days ago

    Edison, New Jersey, United States Diverse Lynx Full time

    Job DescriptionJob Title: Executive Administration AssistantJob Summary:We are seeking a highly organized and detail-oriented Executive Administration Assistant to join our team at Diverse Lynx LLC. The successful candidate will be responsible for providing administrative support to our executives and ensuring the smooth operation of our front office.Key...

  • Administrative Coordinator

    5 days ago

    Edison, New Jersey, United States Source One Technical Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Source One Technical Solutions. As an Administrative Assistant, you will provide administrative support to our Department/Group, performing a variety of tasks to ensure the smooth operation of our business.Key ResponsibilitiesAdministrative Support:...

  • Property Administrator

    3 months ago

    Edison, United States Access Property Management Full time

    Job DescriptionJob DescriptionDescription:Under the direction of the Property Manager, responsible for the assistance of the overall management of assigned properties to satisfy the requirements of clients and to meet the financial objectives of the client communities.Position ResponsibilitiesAids in the communication between the Property Manager, board...

  • Healthcare Receptionist and Administrative Assistant

    1 week ago

    Edison, New Jersey, United States CENTER FOR ARTHRITIS & RHEUMAT Full time

    Position OverviewEXCITING OPPORTUNITY IN HEALTHCAREFull-Time Medical Receptionist RoleWorking hours are Monday to Friday across BOTH LOCATIONS: Monday, Wednesday, and Thursday at one site, and Tuesday and Friday at another.Key Responsibilities:Welcome and register patients upon their arrivalCoordinate and manage appointment schedulesConfirm patient insurance...

  • Administrative Operations Coordinator

    2 weeks ago

    Edison, New Jersey, United States SilverSearch, Inc. Full time

    Position Overview: We are looking for a dedicated Operations Administrative Assistant to join our team at SilverSearch, Inc. This role is designed for a W2 contract and is expected to last for an extended period. Key Responsibilities: Manage the daily administrative functions of operational tasks, ensuring efficient support for various activities. Assist in...

  • Paralegal/Administrative Coordinator

    3 months ago

    Edison, United States Gotham Communications Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Coordinator with Paralegal experience to join our staff and provide support to our Real Estate Management Team.Responsibilities:Coordinate and facilitate contract requirements from inception to completion including but not limited to reviewing contracts, obtaining required documentation such as...

  • Administrative / Clerical - Full Time

    3 months ago

    Edison, United States Premier Accessory Group Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: South Brunswick / Cranbury, NJ areaJob Type: Full-time (No remote)Overview:Premier Accessory Group is a well-established and prestigious organization looking for an experienced Administrative Assistant to join our team. We need a highly motivated and positive individual with at least...

  • Administrative Support Specialist

    1 week ago

    Edison, New Jersey, United States AppleOne Full time

    Job DescriptionWe are currently seeking an Administrative Support Specialist for a corporate environment. The ideal candidate will possess prior experience in clerical duties and demonstrate a professional demeanor.Key Responsibilities:Assisting with procurement of office supplies.Validating invoices for accuracy.Performing data entry with meticulous...

  • Administrative Underwriting Associate

    2 weeks ago

    Edison, New Jersey, United States GREATER NEW YORK MUTUAL INSURANCE COMPANY Full time

    Job OverviewLocationFully RemoteCategoryAdministrative SupportPosition Summary:As an Underwriting Support Specialist, you will assist Underwriters by executing a range of responsibilities that include managing the preparation and servicing of both new and renewal insurance accounts.Key Responsibilities:Establish underwriting files and applications by...