Administrative Coordinator
1 day ago
Total Safety is seeking a highly organized and detail-oriented Administrative Assistant to join their safety-focused team. As an Administrative Assistant, you will provide essential support to the department, ensuring seamless day-to-day operations.
Key Responsibilities- Provide administrative and clerical support to the department, including invoicing clients and maintaining accurate records.
- Responsible for collecting payments for invoices and ensuring timely communication with clients.
- Assist in creating, running, and distributing standard reports, and summarize key findings for stakeholders.
- Maintain organized files and databases, ensuring easy identification and retrieval of information.
- Support the team by providing backup reception services and assisting with meetings, conferences, and events.
- Utilize salesforce experience to maintain estimating opportunities within the software.
- Ensure accurate and timely communication with clients and stakeholders.
- High school diploma or equivalent, plus additional specialized courses or an associate's degree in a related field.
- Progressive experience in billing and invoicing clients.
- Excellent communication and interpersonal skills, with the ability to interact with multiple internal and external contacts.
- Proficiency in MS Office and other specialized software programs.
- Ability to work in a team environment and handle confidential information.
- Efficient operation and maintenance of office equipment.
Total Safety is the world's premier provider of integrated safety and compliance services. Our Core Values include People, Safety & Wellbeing, Accountability, Responsibility, Empowerment, Honesty, Transparency, and Integrity. We are committed to providing a safe and inclusive work environment for all employees.
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