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Administrative Coordinator

2 months ago

Grand Forks, North Dakota, United States Express Employment Professionals Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Express Employment Professionals. As an Administrative Assistant, you will provide administrative support to our staff and clients, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our staff and clients, including answering phones, responding to emails, and preparing documents.
  • Front Desk Coverage: Ensure front desk coverage while absent, offering privacy and assistance to guests waiting to be received by employees.
  • Mail and Package Handling: Handle all incoming and outgoing mail, distributing mail in a neat and timely manner and according to procedure.
  • Office Maintenance: Maintain a neat, pleasant, and secure work environment, including operating office machines and maintaining them in good working order.
  • Supply Management: Order and maintain adequate quantities of office supplies, including paper, ink, and toner.
  • Document Preparation: Type materials accurately as assigned, prioritizing based on need, completion date, and supervisor input if necessary.
  • Meeting Coordination: Maintain meeting room calendars on Outlook and schedule meetings as needed.
  • Travel Arrangements: Assist with travel arrangements, including booking flights and hotels.
Requirements
  • Education: One-year certificate from college or equivalent combination of education and experience.
  • Experience: One year of experience in an administrative role.
  • Skills: Proficient in Microsoft Office Suite, typing speed of 40-60 words per minute, and excellent communication skills.
  • Certifications: Current and valid driver's license, proof of auto insurance, and insurable driving record.