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Operations Coordinator

2 months ago

Philadelphia, Pennsylvania, United States Kipp Full time
Company Overview

We are in search of dedicated, skilled, and culturally aware Operations Coordinators (OC) candidates.

About Our Organization

KIPP is a nationwide network of free, open-enrollment, college-preparatory public schools located in communities that are often underserved. Over 100,000 students are enrolled in one of the 242 KIPP schools operating across 31 regions in the United States. KIPP Philadelphia Schools Public Schools (KPPS) is part of this national network and currently oversees six schools serving around 2,400 students in North and West Philadelphia. Our goal is to expand to ten schools serving approximately 4,000 students by 2030.

Our Purpose

In collaboration with families and communities, we strive to create joyful, academically rigorous schools that equip students to pursue their chosen paths—be it college, career, or beyond—enabling them to lead fulfilling lives and contribute to a more equitable world.

Life at KPPS

We recognize that talented, committed, and culturally competent educators and leaders can significantly enhance our children's potential by fostering a school environment that affirms, values, and challenges them daily. We aim to cultivate a professional atmosphere filled with joy, openness, care, and community, where exceptional educators can establish a long-term career. Educators at KIPP:
  • Commit to anti-racism, equity, and inclusion
  • Belong to a close-knit, diverse community of educators
  • Present their authentic selves, inspiring our children to do the same
  • Access resources, workshops, and support networks that promote physical, emotional, and financial well-being
  • Lead with empathy and transparency, taking ownership of our children's learning and development
  • Continuously refine their skills through one-on-one coaching and high-quality professional development
  • Have opportunities for leadership development and career advancement
  • Benefit from a competitive, fair, and predictable compensation structure, comprehensive health benefits for employees and their families, a 403B matching program, and complimentary access to financial services
Position Overview

The Operations Coordinator plays a vital role within a single KIPP Philly school, providing essential support to the school's educators, leaders, students, and families. As a member of the school's Operations Team, the OC is responsible for establishing and maintaining organization, structure, and accountability within the school's systems and processes, ensuring the smooth operation of the school while allowing teachers and leaders to concentrate on student growth and achievement. We seek an Operations Coordinator who is passionate about logistics, thrives on innovative problem-solving, and is eager to deliver the crucial behind-the-scenes support that is key to our schools' success. The OC is tasked with ensuring the efficient daily functioning of the school office. The working hours for this position are from 7:20 A.M. to 4:30 P.M., Monday through Friday, with occasional Saturday hours from 8:30 A.M. to 1:00 P.M. (for a limited number of Saturdays throughout the year). This is a year-round position, and the Operations Coordinator reports directly to the school's Director of Operations.

Key Responsibilities
  • Establish and implement effective office systems to maximize efficiency
  • Ensure accurate recording of attendance and student information in PowerSchool; assist with attendance intervention strategies, including follow-up with parents/guardians
  • Support the recruitment of new students; complete enrollment and registration processes to meet school enrollment goals and maintain all necessary documentation; manage the school district enrollment system
  • Collaborate with the school district and transportation providers to manage student bus routes and resolve any transportation challenges
  • Perform administrative tasks such as filing, faxing, copying, documenting office procedures, and ordering and maintaining supplies while adhering to budget constraints
  • Coordinate school tours for parents, guests, and other visitors; assist with special events
  • Engage in school planning and professional development activities during the summer months
  • Supervise students as needed during meals, dismissals, and school-wide gatherings
  • Assume additional responsibilities when other operations team members are unavailable
  • Maintain regular communication with parents and guardians
  • Set clear short-term and long-term objectives to guide daily, weekly, and monthly priorities
  • Provide additional administrative support and professional assistance as directed by the Director of Operations
Qualifications

Required Skills and Credentials
  • Possess a genuine love for and belief in the potential of all children
  • Exhibit self-awareness and the ability to reflect on personal practices, biases, and tendencies
  • Demonstrate cultural competence and a commitment to inclusion, anti-racism, and the eradication of anti-Blackness
  • Hold a deep belief in the mission and values of KIPP Philadelphia Public Schools
  • Possess a solutions-oriented mindset; demonstrate adaptability and problem-solving skills in unexpected situations
  • Be flexible and approachable; thrive in a fast-paced environment and work well with others
  • Exhibit strong responsibility, attention to detail, organizational, and communication skills
  • Maintain a results-driven approach; take initiative, manage multiple priorities, and complete tasks effectively
  • Demonstrate strong computer literacy
  • Have prior administrative experience
  • Experience in an educational setting is preferred
  • Complete all required criminal and child abuse background checks
Additional Information

Compensation

• The salary range for this position is $45,000-60,000, based on experience.

• All KPPS employees have access to a comprehensive benefits package, a 403B matching program, and free financial advising services.

Equal Opportunity Employment

KIPP Philadelphia Schools is an equal opportunity employer. Employees are selected based on their abilities without regard to race, color, religion, sex, national origin, disability, marital status, or sexual orientation, in accordance with federal and state law.