Senior Administrative Coordinator
7 days ago
We are seeking a highly skilled and organized Senior Administrative Coordinator to provide administrative support to leadership, faculty, research, and administrative staff in the Lewis Katz School of Medicine's Department of Cancer & Cellular Biology and the FELS Institute for Personalized Medicine.
Key Responsibilities- Assist leadership with day-to-day operations, including facility requests, mail, supply orders, and responding to routine inquiries.
- Coordinate travel arrangements and professional activities for the Chair/Center Directors and faculty.
- Prepare and track purchase orders, vendor and contractor payments in TUMarketPlace, and resolve payment issues with Accounts Payable.
- Prepare complex correspondence and tables under the direction of the Chair/Center Director, while respecting the confidential nature of such materials.
- Coordinate and facilitate conferences and seminar series, including arranging conference spaces, A/V and catering needs, and disseminating seminar notifications.
- Prepare research administrative documents, maintain departmental databases and listservs.
- Compile materials for faculty appointments and promotions, and enter requisitions for staff hiring.
- Orient new hires to the department and prepare postdoc appointments letters.
- Assist leadership in preparing reports for submission to the Dean's Office and other academic offices.
- Maintain and manage the Kronos system, including entering time for hourly employees and recording time off for staff and faculty.
- Bachelor's degree and at least two years of related administrative support experience within a medical setting.
- Demonstrated computer skills and proficiency with MS Office Suite software programs.
- Excellent verbal and written communication skills, exceptional customer service and interpersonal skills, and the ability to interact effectively with a diverse constituent population.
- Demonstrated organizational and prioritization skills, with the ability to perform multiple tasks in a fast-paced dynamic environment.
- Strong analytical and problem-solving skills, with the ability to work independently and in a team environment.
Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information, or veteran status.
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