Academic Operations Coordinator

2 weeks ago

Charlottesville, Virginia, United States Commonwealth of Virginia Full time
Academic Operations Coordinator

The University of Virginia Darden School of Business seeks an Academic Operations Coordinator to support the coordination and management of degree program academic operations, logistics, administration, and assessment. This role plays a critical part in ensuring the delivery of world-class support and top-tier MBA programming.

Responsibilities:
  • Manage and submit faculty reimbursements for supplies and travel, as well as reimbursements for related guest speakers, case writers, and seminar speakers.
  • Coordinate in-person and virtual course guest speaker logistics.
  • Coordinate in-person and virtual meetings and meeting space for faculty.
  • Support course special events and projects by reserving space, managing catering, and other necessary vendors where appropriate.
  • Coordinate hiring of classroom assistants.
  • Order gifts for visitors and office supplies for faculty.
  • Support faculty with special projects.
Teaching Support:
  • Coordinate and troubleshoot with faculty regarding course materials and assessment delivery, and bookstore logistics for textbook orders.
  • Act as liaison between faculty and course materials management department to communicate and coordinate solutions to ensure all course materials are delivered on time to students.
  • Communicate and coordinate operational deadlines to faculty.
  • Build and maintain courses on the Learning Management System (Canvas).
  • Ensure the technologies introduced into the degree programs are communicated to faculty.
  • Ensure faculty decisions related to content delivery and program assessment regimes are supported to implement smooth and consistent execution across the programs.
  • Ensure assignment and exam materials are created and available within communicated deadlines.
  • Support faculty with virtual teaching needs where requested.
  • Collect and check in exams, enter grades, audit grades where requested.
  • Support faculty in the electronic grading processes as needed.
  • Organize and return exam/grade feedback to students where requested.
  • Enter final grades into the Registrar System.
Requirements:
  • High school diploma required; Bachelor's degree strongly preferred.
  • 4 years of administrative/general office support experience required. Bachelor's degree may substitute for years of experience.
  • Higher Education experience, working with faculty and academic programs preferred.
  • Ability to work under tight deadlines and manage multiple priorities.
  • Excellent time management skills.
  • Excellent oral and written communication skills.
  • Ability to work both independently and also on a team.
  • Strong interpersonal relationship and teamwork skills.
  • Administration of programs (degree program experience preferred).
  • Knowledge of UVA offices and administrative processes strongly preferred.
  • Microsoft suite office programs (Word, PowerPoint, and Outlook with strong knowledge of Excel preferred).
  • Working knowledge of learning management systems (Canvas preferred).
  • Familiarity of tools for virtual meetings and teaching (Zoom preferred).

To apply, please submit your resume and cover letter detailing your interest in the position. Please note that you must upload all required documents into the CV/Resume box. Applications that do not contain all required documents will not receive full consideration.

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