Administrative Support Specialist
2 weeks ago
This position is responsible for providing administrative support to the assigned office, including managing phone calls, referring complaints and concerns, and creating and preparing documents using word processing and database software.
Key Responsibilities- Manage phone calls and refer complaints and concerns to the appropriate staff.
- Create and prepare letters, memos, forms, meeting schedules, reports, and other documents using word processing and database software.
- Maintain data logs in established software programs and produce statistical information upon request.
- Coordinate and schedule meetings as requested, and make travel arrangements for staff as needed.
- Have daily initial contact with offenders, visitors, and others who may be hostile or under the influence of substances.
- High school diploma or equivalent and 1 to 2 years of job-related work experience.
- Ability to work in a fast-paced environment and handle multiple tasks simultaneously.
- Strong communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
Employment with the State of Montana may qualify you to receive student loan forgiveness under PSLF. Look to learn more and see if you may qualify.
NoticesAny person who has been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or any person who has been civilly or administratively adjusted to have engaged in the activity as described are not qualified for this position.
Use of all tobacco products, including smokeless tobacco products and tobacco substitutes in Department of Corrections buildings, is prohibited. In secure care facilities possession of tobacco products is also prohibited.
The Montana Department of Corrections is an EOE (Equal Opportunity Employer: Minority, Female, Disabled, Veteran, Sexual Orientation).
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