Conference Services Coordinator
1 month ago
Akin Gump Strauss Hauer & Feld LLP is seeking a highly organized and detail-oriented Conference Services Coordinator to oversee the day-to-day operations of the firm's Conference Services and Reception teams. The ideal candidate will have a minimum of 3 years of previous food services/catering experience and supervisory experience is preferred.
Key Responsibilities- Set priorities and coordinate daily workflow for the department, ensuring quality of work and timely completion of assignments during regular business hours and on an overtime/weekend basis as needed.
- Provide coaching and direction to the team on best practices in the food service industry and in compliance with firm standards and protocols.
- Manage online Conference Room Scheduling system, with the assistance of the Receptionist, to ensure proper meeting placement, making adjustments as necessary.
- Coordinate every aspect of daily meetings including filling catering requests and ensuring each meeting is serviced to firm standards.
- Oversee amenity offerings ensuring coffee hubs and pantry areas are properly stocked, cleaned and maintained, and ensuring an inviting environment.
- Review and reconcile catering invoices in a timely manner.
- Manage the event lifecycle, meeting strict deadlines and budget demands.
- Maintain inventory control system.
- Ensure department is maintained in a neat, safe and orderly fashion.
- Ensure all equipment is in proper working order.
- Facilitate communication within the department and liaise with other departments within the Firm such as Information Technology, Marketing, Recruiting, Secretaries, Facilities and the Office Administrator as needed.
- Collaborate and support the development and management of departmental budgets, contract obligations, and financial reconciliation process for all invoices for meetings and events.
- Manage event budgets, track expenses, and ensure cost-effective planning and execution.
- Monitor department productivity; make recommendations for procedures to optimize efficiency.
- In conjunction with the Office Administrator, oversee department personnel and monitor attendance and performance issues; conduct conferences with staff regarding such issues, as needed.
- In conjunction with the Office Administrator, mentor assigned staff and assist in staff development; implement standards of excellence and customer service.
- In conjunction with the Office Administrator, ensure departmental compliance with office and firm policies and legal obligations.
- Approve department timecards and leave requests.
- Coordinate in-house events, including room scheduling, food and beverage, decor and special requests such as audio-visual needs and third-party rental equipment.
- Provide event support on an as needed basis to the Marketing and Recruiting departments and to the attorneys.
- Provide coverage for Reception desk as needed whether handled by the Coordinator or delegated as a task to someone in Conference Services.
-
Conference Operations Manager
4 weeks ago
Dallas, Texas, United States Vinson & Elkins Full timeJob SummaryVinson & Elkins seeks a skilled Conference Operations Manager to oversee the planning and execution of various activities in the Conference Centers and planned events. The ideal candidate will have excellent organizational and communication skills, with the ability to work effectively in a fast-paced environment.Key ResponsibilitiesSupervise...
-
Client Services Liaison
4 weeks ago
Dallas, Texas, United States 2Bros Services Full timeWe are seeking a skilled Client Services Liaison to oversee day-to-day relations with our clients at 2Bros Services. This role involves collecting information on how to best serve clients, reporting directly to senior management, and working closely with different teams, vendors, and customers.To be successful in this role, you must have superb...
-
Patient Service Coordinator
1 month ago
Dallas, Texas, United States TX Citywide Professional Services Full timePatient Service Coordinator Job SummaryWe are seeking a highly organized and detail-oriented Patient Service Coordinator to join our team at TX Citywide Professional Services. As a Patient Service Coordinator, you will be responsible for delivering and collecting patient trays, delivering nourishments and snacks, and introducing patients to the services of...
-
Clinical Services Director
4 weeks ago
Dallas, Texas, United States Stealth Recruiting Services Full timeJob DescriptionStealth Recruiting Services is seeking a highly skilled Clinical Services Director to oversee and direct the patient care operations of our home care facility.This includes:Coordinating and completing assigned projects to support the company's immediate and long-range objectives.Oversight of patient eligibility and planning for services to be...
-
Senior Program Coordinator, Auxiliary Services
4 weeks ago
Dallas, Texas, United States University of Texas Southwestern Medical Center Full timeWhy UT Southwestern?As a world-renowned medical and research center, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. We strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with...
-
Urology Program Coordinator
1 month ago
Dallas, Texas, United States UT Southwestern Full timeJob SummaryUT Southwestern is seeking a highly skilled and experienced Graduate Medical Education Program Coordinator II to join our team. As a key member of the leadership team, this individual will be responsible for coordinating and administering the accredited/non-accredited residency/fellowship training program.ResponsibilitiesServe as the lead...
-
GME Program Coordinator III, Anesthesiology
4 weeks ago
Dallas, Texas, United States UT Southwestern Medical Center Full timeJob SummaryThe Graduate Medical Education (GME) Program Coordinator III is a key member of the leadership team responsible for coordinating and administering accredited and non-accredited residency and fellowship training programs for the department. This role requires collaboration with the Program Director(s) and GME Program Coordinators to ensure the...
-
Centralized Baggage Service Coordinator
1 month ago
Dallas, Texas, United States Hallmark Aviation Services Full timeAs a Centralized Baggage Service Coordinator, you will be responsible for ensuring the smooth operation of baggage handling processes at our airport. Your key responsibilities will include:Key ResponsibilitiesProficiently manage all baggage service related functionality, including creating, amending, and closing AHL, DPR, and OHD files.Perform daily...
-
Guest Services Representative
4 weeks ago
Dallas, Texas, United States Kirkland & Ellis Full timeAbout Kirkland & EllisWe are a leading law firm that values collaboration, talent empowerment, service, inclusion, respect, and gratitude. Our team is united in our ambition to move forward, and we strive for excellence in everything we do. We believe that our people are our greatest asset, and we invest in the brightest talent to create dynamic teams that...
-
Corporate Front Office Coordinator
4 weeks ago
Dallas, Texas, United States Delta Dallas Full timeCorporate Receptionist OpportunityDelta Dallas is partnering with a global law firm in Dallas to find a Corporate Receptionist.This role is an excellent opportunity for a recent graduate eager to launch a corporate career or a seasoned corporate receptionist who understands the value of a top-notch front office professional.Key Responsibilities:Streamline...
-
CFO Services Strategy and Growth Lead
4 weeks ago
Dallas, Texas, United States Alvarez & Marsal Valuation Services, LLC Full timeCFO Services Strategy and Growth LeadThe CFO Services Strategy and Growth Lead is a critical role that drives market success for the CFO practice. This position works closely with the CFO Lead to develop and implement strategic vision for the practice, focusing on market/business development, financial strategy and modeling, thought leadership, talent...
-
Administrative Coordinator
1 month ago
Dallas, Texas, United States Dallas Convention & Visitors Bureau Full timeJob Title: Administration and Office CoordinatorJob Summary:The Administration and Office Coordinator provides critical support to the Dallas Sports Commission team, ensuring seamless operations and exceptional service delivery. This role is responsible for coordinating site visits, FAM tours, and hospitality events, as well as providing administrative...
-
Senior Manager, Events Coordinator
4 weeks ago
Dallas, Texas, United States Dallas College Full timeJob SummaryWe are seeking a highly skilled and experienced Senior Manager, Events to join our team at Dallas College. The successful candidate will be responsible for planning, coordinating, and executing a wide range of events, from small meetings to large-scale conferences and ceremonies.Key ResponsibilitiesManage and coordinate event logistics, including...
-
Dallas, Texas, United States Trinity Consultants Full timeOverviewWe are seeking a highly motivated and organized Marketing and Business Development Coordinator to support our regional marketing and sales activities. As a key member of our team, you will be responsible for coordinating business development efforts, preparing marketing materials, and supporting sales activities.Key ResponsibilitiesMarketing Support:...
-
Service Coordinator Assistant
1 month ago
Dallas, Texas, United States Facility Solutions Group Full timeJob Title: Service Coordinator Job Summary: Facility Solutions Group is seeking a highly organized and detail-oriented Service Coordinator to join our National Accounts - Dallas, TX team. As a Service Coordinator, you will be responsible for managing service work orders, ensuring timely completion, and maintaining excellent customer relationships. Key...
-
Appointment Coordinator
1 month ago
Dallas, Texas, United States AMERICAN CARD SERVICES Full timeJob DescriptionWe are seeking a highly motivated and results-driven Appointment Coordinator to join our team at American Card Services. As an Appointment Coordinator, you will be responsible for setting appointments with merchants to discuss their credit card processing needs.The ideal candidate will have excellent communication and interpersonal skills,...
-
Service Coordinator
1 month ago
Dallas, Texas, United States FSG Full timeJob SummaryFSG is seeking a Service Coordinator to join our National Accounts team in Dallas, TX. As a key member of our team, you will be responsible for opening, dispatching, and maintaining service work orders within SLA requirements.Key ResponsibilitiesEnter and dispatch work ordersVerify scheduled time and date of work with subcontractorsCall...
-
Resident Service Coordinator
1 month ago
Dallas, Texas, United States Silver Tree Residential, LLC Full timeJob Title: Resident Service CoordinatorAbout the Role:The Resident Service Coordinator will play a vital role in providing exceptional support to our residents, ensuring they receive the best possible quality of life. This is an exciting opportunity to join a dynamic team at Silver Tree Residential, LLC, a leading property management company in the...
-
Administrative Coordinator
4 weeks ago
Dallas, Texas, United States Talkishco Full timeJob OverviewAt Talkishco, we are seeking an experienced Administrative Assistant to provide essential support to our team. The successful candidate will be responsible for managing schedules, coordinating meetings, handling communication, and performing various office tasks.Key ResponsibilitiesManage and coordinate schedules, appointments, and meetings for...
-
Office Services Associate
4 weeks ago
Dallas, Texas, United States Forrest Solutions Full timeOffice Services Associate Job DescriptionWe are seeking a highly organized and detail-oriented Office Services Associate to join our team at Forrest Solutions in Dallas, TX. As an Office Services Associate, you will be responsible for managing office supplies, maintaining cleanliness and organization in kitchens and conference rooms, and preparing meeting...