Urology Program Coordinator

4 weeks ago

Dallas, Texas, United States UT Southwestern Full time

Job Summary

UT Southwestern is seeking a highly skilled and experienced Graduate Medical Education Program Coordinator II to join our team. As a key member of the leadership team, this individual will be responsible for coordinating and administering the accredited/non-accredited residency/fellowship training program.

Responsibilities

  • Serve as the lead administrative person for the GME residency/fellowship program.
  • Manage and oversee the daily operations and activities of the GME residency/fellowship program(s).
  • Function as an important liaison with learners, faculty, and other staff members, and the ACGME.
  • Assist the GME Program Director and other levels of GME Program Coordinators or Administrators in the design, implementation, and management of the administrative/academic operations of the program.
  • Manage and coordinate educational activities that support the program's curriculum and adhere to ACGME requirements.
  • Provide guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program.
  • Create, review, and maintain policies and procedures in accordance with University and accrediting agency standards to ensure compliance.
  • Interpret policies and procedures for faculty, staff, resident, and fellows.
  • Advises and consults on issues or inquiries from residents/fellows, faculty, staff, and department chairs.
  • Manage confidential and critical materials, issues, and communications.
  • Act as liaison between the Program Director and a full range of internal and external offices and individuals.
  • Manage the Residency Management System for the program, including maintaining resident/fellow demographics data, resident/fellow schedules, importing program and rotation goals and objectives, conferences attendance tracking, and ensuring timely completion of work hour reports.
  • Identify areas for programmatic improvements and recommend initiatives to address program weaknesses.
  • Provide guidance regarding accreditation and program management to the Program Director, other levels of GME Program Coordinators/Administrators, and department constituents.
  • Assist Program Director in development of program evaluations that measure resident/fellow performance, faculty performance, educational content of rotations, and the program, ensuring these are written in competency-based language, as necessary.
  • Administer the evaluation process for the program through the Residency Management System, and ensure timely completion by evaluators.
  • Coordinate accreditation activities, including ACGME Site Visits, Self Studies, Internal Reviews, annual program reviews, etc.
  • Assist the Program Director by monitoring and reporting Resident Wellness outcomes to ensure compliance.
  • Coordinate the resident/fellow recruitment and selection process and appointment process for incoming trainees in coordination with policies and procedures provided by the UTSW GME Office and respective hospital GME Offices.
  • Assist the Program Director and faculty in planning program quality improvement projects.
  • Assist with and maintain program letters of agreement for all required activities at outside institutions.
  • Track, document, and report on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Office of Graduate Medical Education (GME).
  • Utilize systems and reporting to inform the GME Program Director of program compliance with organizations such as ACGME, AMA, NRMP, and any other program-level related organizations.
  • Maintain working relationships with the Office of GME to remain compliant with all necessary requirements for all residents/fellows, visiting residents, and faculty.
  • Coordinate, organize, and schedule GME program events, including recruitment, orientation, graduation, retreats, conferences, and various meetings.
  • Prepare and distribute materials for conferences and lectures.
  • Read literature and attend conferences to keep abreast of relevant accreditation trends and developments related to program.
  • Represent the program at local, state, and national meetings and conferences.
  • Collaborate with colleagues within and outside the university, becomes active in related national organizations (e.g., specialty associations, TAGME).
  • Provide direction and mentorship to other levels of GME Program Coordinators.
  • Perform other duties as assigned.

Security and EEO Statement

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO Statement

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

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