Accounts Payable Coordinator

3 days ago


Mount Laurel, New Jersey, United States Recruitlink Full time

About the Role

The Accounts Payable Coordinator I is a crucial position at Recruitlink, playing a pivotal role in maintaining the financial health of our organization. This individual will be responsible for ensuring accurate and timely processing of invoices, payments, and related financial activities.

Key Responsibilities:

  • Process and verify vendor invoices according to company policies and procedures.
  • Ensure timely payment of bills and maintain payment schedules to avoid late fees.
  • Manage vendor accounts and respond to inquiries regarding payments in a professional manner.
  • Reconcile accounts payable transactions and resolve discrepancies in a timely fashion.
  • Review and prepare payment batches for approval by management.
  • Maintain organized records of invoices, payment confirmations, and related documentation in electronic and physical formats.
  • Assist in month-end closing processes, including accruals and reconciliations, to ensure accuracy and completeness.
  • Monitor aging reports and follow up on overdue invoices to prevent delinquency.
  • Collaborate with internal departments to gather necessary information for invoice queries and resolve issues efficiently.
  • Support audits by providing documentation and confirming account balances as required.
  • Utilize accounting software to maintain records and generate reports to support business decisions.
  • Identify and recommend process improvements within the accounts payable workflow to increase efficiency and reduce costs.
  • Participate in training sessions to stay updated on industry best practices and new technologies.
  • Adhere to company policies and regulatory compliance in all transactions to minimize risk.
  • Support other accounting tasks as needed to ensure overall team effectiveness and success.

Requirements

  • Associate's degree in Accounting, Finance, or related field.
  • 1-2 years of experience in accounts payable or general accounting.
  • Knowledge of accounting principles and financial reporting standards.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Experience with accounting software (e.g., QuickBooks, SAP).
  • Strong mathematical skills and understanding of basic financial concepts.
  • Excellent verbal and written communication skills.
  • Ability to prioritize tasks and manage time effectively.
  • Detail-oriented with strong organizational skills.
  • Ability to work independently and as part of a team.
  • Problem-solving skills to address and resolve discrepancies.
  • Familiarity with digital record-keeping and document management systems.
  • Commitment to maintaining confidentiality and accuracy in financial data.
  • Positive attitude and willingness to learn.
  • Previous experience in a corporate environment is preferred.
  • Basic knowledge of tax compliance and government regulations related to accounts payable.

Estimated Salary: $55,000 - $65,000 per year

This position offers a competitive salary, comprehensive benefits package, and opportunities for growth and development. If you are a motivated and detail-oriented individual looking for a challenging role in accounting, please apply.



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