Office Support Specialist

1 week ago


East Rutherford, New Jersey, United States LHH Full time

Job Summary:

The Administrative Assistant will play a crucial role in ensuring the smooth operation of the real estate team, handling daily tasks with efficiency and providing exceptional support to the team.

Key Responsibilities:

  • Manage and coordinate active calendars, ensuring seamless scheduling and meeting confirmations.
  • Schedule and confirm meetings, ensuring timely and effective communication.
  • Maintain accurate and organized files, adhering to office protocols and procedures.
  • Provide proactive support to the team, addressing ad hoc requests and tasks as needed.

Real Estate Support Services:

  • Assist in preparing and distributing property listings, brochures, and marketing materials, ensuring timely and accurate dissemination.
  • Update and maintain real estate databases and records, ensuring accuracy and completeness.
  • Coordinate property showings and open houses, ensuring smooth and efficient execution.
  • Assist with lease agreements, sales contracts, and other real estate documents, ensuring compliance and accuracy.

Client Relationship Management:

  • Serve as a primary point of contact for clients, providing information and assistance in a professional and courteous manner.
  • Ensure exceptional customer service by addressing client inquiries promptly and professionally, building strong relationships and trust.

Data Management and Administration:

  • Maintain accurate and up-to-date files and records, both electronic and physical, ensuring seamless access and retrieval.
  • Assist in data entry and management of the company's CRM system, ensuring accuracy and efficiency.

Requirements:

  • Bachelor's degree or equivalent experience, demonstrating a strong foundation in administration and real estate.
  • Excellent interpersonal, customer service, and communication skills, with the ability to build strong relationships and trust.
  • Proven ability to multitask, prioritize, and manage multiple responsibilities in a fast-paced environment.
  • Proficient in Microsoft Office suite, with a strong understanding of software applications and systems.

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