Administrative Coordinator/Executive Support Specialist

2 weeks ago


Rutherford, New Jersey, United States Triveni Group LLP Full time
Job OverviewBenefits:
  • Comprehensive health coverage

As an Administrative Coordinator and Executive Support Specialist, you will play a crucial role in ensuring the smooth functioning of our office while delivering high-level assistance to our leadership team. This diverse position demands a meticulous professional with exceptional multitasking skills and a strong commitment to confidentiality.

Core Responsibilities:
  • Office Management:
  • Oversee the inventory of office supplies and initiate orders as needed.
  • Organize and maintain digital and physical office records.
  • Coordinate and schedule meetings, appointments, and travel logistics.
  • Maintain a clean, organized, and inviting office atmosphere.
  • Assist in planning and executing company events and meetings.
  • Address office-related inquiries and resolve any challenges.

Executive Support:
  • Deliver comprehensive administrative assistance to senior management.
  • Prepare reports, presentations, and official correspondence.
  • Handle confidential and sensitive information with the highest level of discretion.
  • Support special projects and additional tasks as required.
  • Manage the calendars and scheduling commitments of executives.
  • Act as a liaison with internal and external stakeholders on behalf of the executives.

General Responsibilities:
  • Oversee the reception area and staff to ensure effective communication both internally and externally.
  • Welcome visitors and clients with a professional and courteous demeanor.
  • Answer and direct phone calls, taking messages when necessary.
  • Manage incoming and outgoing correspondence and packages.

Qualifications:
  • Demonstrated experience as an office administrator or executive assistant.
  • Outstanding organizational and time management capabilities.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to manage multiple tasks and prioritize effectively.
  • High level of discretion and confidentiality.
  • Positive attitude and professional appearance.


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