Administrative Coordinator/Executive Support Specialist
2 weeks ago
- Comprehensive health coverage
As an Administrative Coordinator and Executive Support Specialist, you will play a crucial role in ensuring the smooth functioning of our office while delivering high-level assistance to our leadership team. This diverse position demands a meticulous professional with exceptional multitasking skills and a strong commitment to confidentiality.
Core Responsibilities:
- Office Management:
- Oversee the inventory of office supplies and initiate orders as needed.
- Organize and maintain digital and physical office records.
- Coordinate and schedule meetings, appointments, and travel logistics.
- Maintain a clean, organized, and inviting office atmosphere.
- Assist in planning and executing company events and meetings.
- Address office-related inquiries and resolve any challenges.
Executive Support:
- Deliver comprehensive administrative assistance to senior management.
- Prepare reports, presentations, and official correspondence.
- Handle confidential and sensitive information with the highest level of discretion.
- Support special projects and additional tasks as required.
- Manage the calendars and scheduling commitments of executives.
- Act as a liaison with internal and external stakeholders on behalf of the executives.
General Responsibilities:
- Oversee the reception area and staff to ensure effective communication both internally and externally.
- Welcome visitors and clients with a professional and courteous demeanor.
- Answer and direct phone calls, taking messages when necessary.
- Manage incoming and outgoing correspondence and packages.
Qualifications:
- Demonstrated experience as an office administrator or executive assistant.
- Outstanding organizational and time management capabilities.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to manage multiple tasks and prioritize effectively.
- High level of discretion and confidentiality.
- Positive attitude and professional appearance.
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