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Office Support Specialist

2 months ago

East Orange, New Jersey, United States Medix Full time

Medix is seeking a skilled Administrative Assistant to provide essential support to the General Counsel Office in managing administrative functions. This role is vital for the efficiency of the department, as the Administrative Assistant will engage in various clerical tasks, oversee document management in Contraxx, and facilitate depositions along with their preparations while managing routine correspondence related to regulatory and litigation matters.

Key Responsibilities:

  • Perform general clerical tasks including typing, file organization, and copying.
  • Manage the entry and withdrawal of documents in Contraxx - Contract Management System.
  • Handle routine correspondence concerning administrative, regulatory, licensing, and litigation issues such as deadlines, calendar events, and follow-up communications.
  • Coordinate depositions and related preparations effectively.
Qualifications:
  • At least five (5) years of experience in administrative support.
  • An Associate's degree is required.
  • Exceptional written and verbal communication skills.
  • Proficiency in Microsoft Office Suite.
  • Strong attention to detail with the ability to manage multiple tasks and deadlines.
  • Capability to handle confidential information with professionalism and integrity.
  • Excellent collaborative skills with a readiness to support various team members and priorities.
  • Proactive in addressing issues and finding solutions in a dynamic environment.
  • Experience in a law firm or legal department is preferred.
  • Familiarity with Contraxx or similar document management systems is preferred.
Work Schedule: Part-time availability required.