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Nonprofit Grant Accounting Coordinator
2 months ago
ORGANIZATION OVERVIEW:
Catholic Charities stands as one of the most prominent and historic nonprofit organizations providing human services in Northern California, reaching over 60,000 individuals in need across various communities.
With a dedicated team of around 450 staff members, peaking at nearly 600 during busy seasons, and an operational budget of $54.3 million, this esteemed, fully-accredited, independent 501(c)(3) nonprofit tackles critical community challenges including homelessness, poverty, immigration, and health issues, delivering services with compassion and excellence.
PROGRAM & POSITION OVERVIEW:
Catholic Charities functions as the social services branch of the Catholic Church within the Archdiocese of San Francisco.
Established in 1907 to support orphans following the San Francisco earthquake, Catholic Charities operates as an independent nonprofit organization.
All financial contributions directly enhance Catholic Charities' programs throughout various counties.Catholic Charities is committed to serving and advocating for vulnerable populations, including the poor, sick, children, families, immigrants, and seniors, irrespective of their background.
This role is accountable for ensuring compliance with budgetary and cost requirements related to government contracts, preparing monthly invoices for reimbursement or unit-of-service billing to various governmental and nonprofit entities, and maintaining thorough documentation throughout the invoicing process.
KEY RESPONSIBILITIES:
- Generate monthly invoices for assigned contracts, ensuring compliance with grant budgets and allowable costs.
- Compile all necessary electronic documentation to support invoices, including Excel spreadsheets and general ledger reports, organized systematically for each grant.
- Maintain a clear accounting trail for invoiced amounts.- Investigate and resolve discrepancies in the general ledger and supporting documentation.
- Collaborate with the Director of Contracts & Grants to determine appropriate actions and achieve satisfactory resolutions.
- Identify billing issues such as overspending, underspending, and misallocated expenses.
- Prepare journal entries to reflect invoices and any necessary adjustments.
- Generate required program and statistical reports for assigned contracts.
- Establish contract files through collections and closeout processes.
- Familiarize with billing databases of funders and internal agency software.
- Work alongside Program Management to ensure accurate accounting and billing of expenses in accordance with federal regulations and approved budgets.
- Maintain regular communication with representatives from government and nonprofit agencies regarding contract and grant inquiries.
- Adjust line-item budgets in collaboration with program managers and directors as needed.
- Monitor contract budgets, expiration dates, and reporting deadlines.
- Create and update spreadsheets for invoice documentation.
- Assist in preparing overall program budgets that incorporate contract revenue for internal reporting and contract proposals.
Nothing in this job description limits management's right to assign or reassign duties and responsibilities as necessary.
QUALIFICATIONS:
To excel in this role, candidates must meet the following criteria:
Education & Experience:
- Bachelor’s degree in Accounting preferred or equivalent experience of 2+ years in a relevant field.
- Familiarity with government contract billing is highly desirable.
- Knowledge of government application processes is advantageous.
Knowledge, Skills & Abilities:
- - Proficient in desktop software, particularly Excel and Outlook, with the ability to adapt to various billing software.
- - Strong organizational skills, meticulous attention to detail, and the capacity to prioritize tasks effectively.
- - Excellent communication and interpersonal skills, with the ability to collaborate within a team environment.
- - Demonstrated ability to deliver culturally competent services and work effectively in diverse settings.
DISCLAIMER:
The above statements are intended to convey the general nature and level of work performed by individuals in this role. They are not exhaustive and may be subject to change as needed.
Catholic Charities SF is committed to providing equal employment opportunities and does not discriminate based on any protected characteristic.
