Grant and Contract Billing Specialist

2 days ago

San Diego, California, United States NAMI San Diego Full time
Job Title: Grant and Contract Billing Specialist

NAMI San Diego & Imperial Counties is seeking a highly skilled Grant and Contract Billing Specialist to join our Finance team. As a key member of our organization, you will be responsible for ensuring the accurate and timely processing of grants and contracts.

Key Responsibilities:
  • Maintain knowledge of grants and contracts, including regulatory requirements and policies.
  • Coordinate grant reimbursement activity, including invoicing and payment requests.
  • Produce financial reports and analytics to support organizational decisions.
  • Track grant performance and expenditure activity.
  • Monitor aged receivables reports for grants and contracts.
  • Compile and provide financial reports for grant writing and reporting.
  • Enter, edit, and update accounting systems and records.
  • Stay current on funding regulations and funder policies.
  • Act as a resource for organizational leaders and employees on clerical matters associated with grants and contracts.
Requirements:
  • High School Diploma / bachelor's degree in accounting or finance preferred.
  • Two or more years' direct experience in performing monthly grant and contract billing in a nonprofit, behavioral health, or social service setting.
  • Demonstrated knowledge of GAAP standards for non-profit entities, single audit requirements, and regulations related to the use and allocation of funds from federal, state, or local government.
  • Possess a working knowledge of accounting principles, procedures, and internal controls for safeguarding company assets.
  • Excellent computer skills, data entry, and software experience with QuickBooks Online, Microsoft Excel, Word, Outlook, and other applicable software applications.
  • Familiarity with cloud collaboration tools such as Microsoft Teams, Slack, or Zoom.
  • Experience with third-party payables systems such as Bill.com.
  • Excellent interpersonal and written communication.
  • Demonstrated aptitude for building and maintaining collaborative relationships with staff, directors, external stakeholders, and agencies.
  • Strong organizational, time management, prioritization skills; ability to work independently with minimal supervision.
  • Maintain high level of integrity, confidentiality, ethical standards - assume personal responsibility for scope of position.
  • Recognition of the importance of documentation; proven ability to maintain accurate records in both the cloud and at the office.
  • Value continuous learning and a company culture that appreciates diversity in the workplace.
  • Must have a satisfactory driving record and valid driver's license.
  • Able to communicate effectively, verbally and in writing.
  • Reliable and consistent attendance.
Accountability:

This position may be supervised by the Director of Contract Management & Analysis and/or the Chief Financial Officer.

Physical Demands:
  • Prolonged periods sitting at a desk and working on a computer.
  • Prolonged periods of standing and walking.
  • Must be able to lift up to 20 pounds at times.

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