Business Management Specialist

2 weeks ago

Sterling Heights, Michigan, United States Cherokee Nation Businesses Full time
Job Overview

Office Management Specialist Subject Matter Expert

***This role necessitates an active TS/SCI security clearance with Full Scope Polygraph.***

The Office Management Specialist will deliver comprehensive office management, operational, and administrative assistance.

Compensation & Benefits:

Salary will be aligned with experience.

Full-time benefits encompass Medical, Dental, Vision, 401K, and additional benefits as applicable. Benefits may change without prior notice.

Key Responsibilities of the Office Management Specialist:
  • Formulate processes and protocols to manage and coordinate all office management matters, including travel, general services, procurement, space management, records management, scheduling, visitor access, and communication tasks.
  • Monitor ongoing work to identify and rectify issues concerning processes, capacity, effectiveness, efficiency, and other relevant areas.
  • Conduct analyses to ascertain suitable methods for managing operational and administrative needs to enhance organizational management.
  • Provide recommendations and take responsibility for executing related policies and guidelines upon approval.
  • Oversee the operational readiness of the organization, including necessary procurements, repairs, and upgrades of equipment, while proposing innovative methods to boost effectiveness and productivity.
  • Manage all travel-related activities.
  • Coordinate travel itineraries and reservations for office personnel using the E2 Solutions travel system, submit travel authorizations, secure travel tickets, and prepare and submit reimbursement requests.
  • Facilitate the acquisition of passport and visa letters.
  • Ensure staff maintain active/updated E2 Solutions accounts and provide clear guidance on travel policies by drafting or updating the Travel Standard Operating Procedures (SOP) and through email instructions as specific inquiries arise.
  • Prepare time and attendance reports for all Full-Time Equivalent (FTE) staff in the office; remind staff of submission deadlines, proper documentation completion for time and attendance, and monitor adherence to time and attendance protocols.
  • Manage office records to ensure compliance with the Department's records management policies and maintain the SharePoint site related to the organization and storage of electronic files.
  • Maintain organized physical files in the office and process document destruction as necessary.
  • Oversee office workspaces, including:
  • Manage the reservation and utilization of workspaces via a hoteling application.
  • Ensure all equipment is operational and submit requisitions for maintenance or replacement of equipment and supplies.
  • Maintain an office SOP reference document, updating relevant SOPs with subject matter experts and obtaining clearance from the Front Office as needed.
  • Prepare internal and external communications, including memos, letters, emails, etc., as required.
  • As necessary, support the Front Office Staff Assistant with paper tasking/tracking and assist the Administrative Officer with personnel actions, such as onboarding/offboarding staff.
  • Perform other job-related duties as assigned.
Qualifications and Skills Required:
  • High School diploma or GED; Bachelor's degree preferred.
  • Minimum of twenty-five (25) years of relevant experience.
  • TOP SECRET Security Clearance with FS polygraph is required.
  • Experience in office and organizational management and/or administration.
  • Strong attention to detail, organizational skills, and punctuality.
  • Experience in travel management, including booking and processing financial authorizations and vouchers.
  • Experience in procurement of supplies and equipment.
  • Proficient English language (written and spoken) communication skills.
  • Able to manage multiple tasks and coordinate activities effectively.
  • Capable of problem-solving and fostering consistent, high-quality performance.
  • Must successfully pass a drug screen and background investigation prior to hire.
  • Must meet pre-employment qualifications of Cherokee Federal.
Company Overview:

Cherokee Preting (Preting) offers support, services, and solutions to federal and commercial clients. The company adopts a personalized approach to address our clients' most challenging issues, helping you leverage your skills effectively. Preting is part of Cherokee Federal - a consortium of tribally owned federal contracting firms. For further details, visit the Cherokee Federal website.

Equal Opportunity Employer:

Cherokee Federal is an equal opportunity employer. We are dedicated to preventing discrimination and harassment of any kind and provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, union affiliation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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