Proposal Development Coordinator

2 months ago

Richmond, Virginia, United States Commonwealth of Virginia Full time
About the Role

We are seeking a highly skilled and experienced Senior Pre-Award Grants Specialist to join our team at the Commonwealth of Virginia. As a key member of our research support team, you will play a critical role in helping our faculty and staff secure external funding for their research projects.

Key Responsibilities
  • Collaborate with senior leadership and scientific faculty to develop and facilitate grant opportunities.
  • Manage the entire proposal process, from concept development through proposal submission, including management of meetings, task assignments, timelines, document sharing, and version control.
  • Prepare grant, subcontract, and contract proposals for new research projects and continuation/supplemental funding proposals for existing projects.
  • Provide non-technical writing, formatting, and editing support, including budget justifications, biographical sketches, institutional background descriptions, and other proposal documents.
  • Assemble the final proposal package to ensure successful integration of all application components.
  • Manage limited submission competitions for our institution, from posting FOA to notifying applicants and assisting nominees with completing full proposals to sponsors.
  • Review, interpret, and apply sponsor guidelines for research proposals.
  • Communicate clearly to internal and external audiences, sponsor and university policies, processes, and requirements related to research proposals.
  • Review proposals to ensure they are compliant with university and sponsor policies and guidelines.
  • Prepare, revise, and approve research proposal budgets in accordance with university and sponsor policies and guidelines.
  • Coordinate the request and receipt of subcontractor proposal documentation required for our grant/contract proposal submissions.
  • Create and maintain descriptions for facilities and other resources, as well as grant application templates, according to sponsor policies to standardize grant application submissions.
Requirements
  • Minimum 3+ years' experience with sponsored project and contract research proposals submissions.
  • Experience creating proposal budgets and working with faculty members on revisions as needed.
  • Knowledge and experience in working with local, state, and federal laws, rules, and regulations.
  • Capacity to draft clear budget justifications and other written materials, and to complete a variety of administrative documents as required.
  • Ability to review, interpret, and apply university and federal policies, procedures, laws, and regulations concerning assigned projects.
  • Excellent computer skills in the use of MS Office, with emphasis on Excel spreadsheets, MS Word, and Adobe.
  • Capacity to use a variety of online internal and external systems.
  • Ability to be precise, thorough, reliable, work independently, adapt to frequent changes in work assignments, and possess the ability to reason, think logically, and analyze situations to resolve problems.
  • Excellent organizational and interpersonal skills are necessary, as is the capacity to maintain consistency with performance.
  • Excellent oral and written communication skills are required, with the ability to effectively and clearly answer inquiries of faculty, staff, and various customer groups.
  • Ability to maintain effective communication with fellow sponsored program staff.
  • Demonstrated ability to research, investigate, analyze, and evaluate all project-related data regarding budgets for assigned projects.
Preferred Qualifications
  • Experience in pre-award/proposal development support.
  • Knowledge of OMB cost principles and Uniform Guidance 2CFR200, with an advanced understanding preferred.

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