Executive Assistant

2 weeks ago

Manhattan Beach, United States The Help Company Full time

Generous and kind HNW Individual of a Family Office is in needed of a Senior Level Executive Assistant who loves what they do. This is for a career oriented EA who will be thrilled to commit long term to a wonderful Executive and organization. We are looking for a smart EA who also has a high EQ, and is lovely to work with. We are looking for an efficient, smart, yet humble Executive Assistant. This position will be in the office, Monday-Friday, typically 9:00am-5:00pm.


This position is salaried, with a rich benefits package of medical, dental & vision insurance plus a 401k


Executive Assistant, Office of the Family


Position Summary: The Corporation is a family business wholly owned by the Family. The Office of the Family requires a highly flexible and personable individual who is dedicated to serving the needs of others with great attention to detail, outstanding organizational skills, and the highest standards of personal excellence, integrity, and maintaining confidentiality. In addition, this individual should lead with authenticity, curiosity, autonomy, and the ability to connect with others.


The Executive Assistant will work with executives, family members, administrators, and other professionals across the organization as well as residential staff and third-party contractors to undertake a process-based approach to work, enact operational excellence, and consistently meet and exceed expectations. This professional will demonstrate an ability to lead with business judgment and discernment and exercise considerable discretion.


Responsibilities:


General Administration:

Build, supervise, and operate the administrative function for the family office. Structure the family office administrative function to support multiple generations of family members.

• Respond in a highly efficient, flexible, and personable way to a variety of tasks

• Manage incoming and outgoing office communications

• Document management

• Calendar management

• Plan, negotiate, and secure all necessary office resources and requirements

• Manage subscriptions and memberships

• Keep contacts up to date


Concierge services

Arrange all aspects of experiences and personal business for the family:

• Arrange all aspects of world class travel experiences for the family and invited guests throughout the year

• Manage company resources for the family and Corporation members, including residence access, theater passes, sports event tickets, etc.

• Assist in planning and executing family events

• Manage all aspects of procurement for family and family office

• Manage medical bills, insurance coverage, reimbursements, and other related health care items for the family including proactively scheduling annual check-ups and other medical appointments


Financial Management

Work with family accountant, Corporation tax and accounting, and family members to:

• Meet the day-to-day financial needs of the family

• Administer expense reports

• Coordinate personal charitable giving

• Manage personal and property insurance

• Assist with estate planning work with outside attorneys and internal tax resources

• Assist with processing vendor payments


Residential Management

• Work with family, and house staff in the maintenance of the family homes

• Maintain accurate records, calendars, files, contact information, and house binders


Necessary Experience and Skills

• Minimum of 5-10 years’ experience as an executive assistant to the CEO of a significant enterprise

• Bachelor’s degree

• Tech savvy - be comfortable and experienced with Microsoft Office, Google Suite and be able to learn new technologies

• Initiate a continuous process improvement approach and systematically deploy best practices in office administration

• Maintain a forward-thinking stance to stay ahead of the things that need to happen and lead business operations, rather than simply being responsive to requests

  • Executive Assistant

    1 month ago

    Manhattan Beach, United States The Help Company Full time

    Generous and kind HNW Individual of a Family Office is in needed of a Senior Level Executive Assistant who loves what they do. This is for a career oriented EA who will be thrilled to commit long term to a wonderful Executive and organization. We are looking for a smart EA who also has a high EQ, and is lovely to work with. We are looking for an efficient,...

  • Executive Assistant

    1 month ago

    Manhattan Beach, United States The Help Company Full time

    Generous and kind HNW Individual of a Family Office is in needed of a Senior Level Executive Assistant who loves what they do. This is for a career oriented EA who will be thrilled to commit long term to a wonderful Executive and organization. We are looking for a smart EA who also has a high EQ, and is lovely to work with. We are looking for an efficient,...

  • Executive Assistant

    3 weeks ago

    Manhattan Beach, California, United States K1 Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our executives. The ideal candidate will have excellent communication and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.Key ResponsibilitiesProvide administrative support to...

  • Executive Assistant

    1 month ago

    Manhattan Beach, United States Cornerstone HR Advantage Full time

    Company DescriptionConsulting Group is an American worldwide management consulting firm with 85 offices in 48 countries.The firm advises clients in the private, public, and not-for-profit sectors around the world, including more than two-thirds of the Fortune 500.Considered one of the most prestigious management consulting firms. Ranked second in Fortune's...

  • Executive Administrative Assistant

    2 weeks ago

    Manhattan Beach, California, United States Northwestern Mutual Full time

    Job Title: Executive Administrative AssistantWe are seeking a highly skilled and organized Executive Administrative Assistant to join our team at Northwestern Mutual. As a key member of our team, you will provide administrative support to our CEO and Director of Marketing and Client Experience, ensuring seamless day-to-day operations and exceptional client...

  • Executive Support Specialist

    5 days ago

    Manhattan Beach, California, United States Skechers U.S.A. Full time

    Job Title: Administrative AssistantWe are seeking a highly skilled and experienced Administrative Assistant to support our high-level executive. The ideal candidate will have a strong ability to balance professionalism with a personable demeanor, providing exceptional support to our executive team.Key Responsibilities:Provide administrative support to a...

  • Executive Support Specialist

    12 hours ago

    Manhattan Beach, California, United States Skechers U.S.A. Full time

    Job Summary: We are seeking an experienced Administrative Assistant to provide high-level support to our executive team. The ideal candidate will have a strong ability to balance professionalism with a personable demeanor, ensuring seamless communication and exceptional service.Key Responsibilities:Support a high-level executive with administrative tasks,...

  • Executive Administrative Assistant

    3 weeks ago

    Manhattan Beach, United States Northwestern Mutual Full time

    Executive Assistant / Associate Financial Representative Los Angeles, CAAt Northwestern Mutual we look for people who will show up authentically because we value diversity and inclusion. We are a successful, fast-paced Financial Services firm looking for our next great team member to join the top Financial Advisor in our Long Beach office. If the idea of...

  • Executive Support Specialist

    6 days ago

    Manhattan Beach, California, United States Skechers U.S.A. Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to provide exceptional support to our high-level executive. The ideal candidate will possess strong analytical abilities, excellent written and verbal communication skills, and the ability to balance professionalism with a personable demeanor.Key ResponsibilitiesProvide...

  • Executive Support Specialist

    6 days ago

    Manhattan Beach, California, United States Skechers U.S.A. Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to provide exceptional support to our high-level executive. The ideal candidate will possess strong analytical abilities, excellent written and verbal communication skills, and the ability to balance professionalism with a personable demeanor.Key ResponsibilitiesProvide...

  • Executive Chef Assistant

    17 hours ago

    Manhattan Beach, California, United States Manhattan Beach Post Fishing with Dynamite The Arthur J Full time

    About UsManhattan Beach Post / Fishing with Dynamite / The Arthur J is a renowned culinary destination in Manhattan Beach, CA, known for its eclectic and chef-driven restaurants. Our team is passionate about serving soulful food, engaging service, and handcrafted cocktails in a boutique wine selection environment.Job DescriptionWe are seeking a highly...

  • Executive Housekeeping Manager

    4 weeks ago

    Manhattan Beach, California, United States Pacifica Hotels Full time

    Job Title: Executive HousekeeperJob Summary:The Executive Housekeeper at Pacifica Hotels is responsible for overseeing the housekeeping department and ensuring that guest rooms meet the highest standards of cleanliness and comfort. This is a hands-on role that requires a strong leader who can motivate and train a team to provide exceptional guest...

  • Executive Sous Chef

    4 weeks ago

    Manhattan Beach, California, United States Pacifica Hotels Full time

    Executive Sous Chef OpportunityAbout the RolePacifica Hotels is seeking a highly skilled Executive Sous Chef to join our team at The Belamar. As a key member of our culinary team, you will be responsible for ensuring the highest quality of food preparation, presentation, and service.Key ResponsibilitiesAdhere to Pacifica's Pure Stay guidelines to maintain a...

  • Executive Sous Chef

    4 weeks ago

    Manhattan Beach, California, United States Venice Suites Full time

    Executive Sous Chef OpportunityAbout the RolePacifica Hotels is seeking a highly skilled and experienced Executive Sous Chef to join the Second Story Team at The Belamar. As a key member of the culinary team, you will be responsible for ensuring the highest quality of food preparation, presentation, and service.Key ResponsibilitiesAdhere to Pacifica's Pure...

  • Chief Executive Officer

    3 weeks ago

    Virginia Beach, Virginia, United States Korn Ferry Executive Search Full time

    Job Title: President and Chief Executive OfficerWe are seeking a highly skilled and experienced President and Chief Executive Officer to lead our organization into its next phase of growth and success.About the RoleThe President and Chief Executive Officer will be responsible for managing an almost 50-person staff, creating and executing the next iteration...

  • Executive Assistant

    4 weeks ago

    delray beach, United States Summit Advisory Group Full time

    Company Description Summit Advisory Group is a premier consulting firm based in Delray Beach, FL, dedicated to driving business growth and profitability for companies across various industries. Our focus on enhancing sales efficiency, marketing metrics, and growth strategies has led to significant revenue increases for our clients. We cater to a diverse...

  • Executive Assistant

    2 months ago

    Delray Beach, United States Summit Advisory Group Full time

    Company Description Summit Advisory Group is a premier consulting firm based in Delray Beach, FL, dedicated to driving business growth and profitability for companies across various industries. Our focus on enhancing sales efficiency, marketing metrics, and growth strategies has led to significant revenue increases for our clients. We cater to a diverse...

  • Executive Assistant

    4 weeks ago

    Virginia Beach, Virginia, United States Loyalty Brands Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to support our CEO at our office in Virginia Beach, VA.Job Description:About Us:Loyalty Brands is a leading franchise company that owns a portfolio of franchise brands focused on personalized customer experiences and exceptional service. Our mission is to...

  • Executive Assistant

    2 weeks ago

    Virginia Beach, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are looking for a diligent Executive Assistant to join our team in VIRGINIA BEACH, Virginia. As an Executive Assistant, you will be responsible for supporting our executive team, managing schedules, preparing various types of documents, and maintaining a high degree of confidentiality. This role offers a long-term contract...

  • Executive Assistant

    3 weeks ago

    Long Beach, California, United States LHH Full time

    Job Title: Executive AssistantLHH is seeking a highly skilled and organized Administrative Professional to provide top-level assistance to high-level executives. This role will last approximately 3 months and is on client site in Long Beach, CA.Key Responsibilities:Calendar management for executivesAid executive in preparing for meetingsResponding to emails...