Post-Award Administrator

7 days ago


Chicago, Illinois, United States The University of Chicago Full time
About the Role

The Post-Award Administrator provides financial management in an intensive customer service environment for the Department of Medicine at the University of Chicago.

Key Responsibilities
  • Serves as a primary account administrator for account owners, creating accounts and working within the Financial Accounting System.
  • Allocates, authorizes, monitors, and controls expenses, managing check and wire-transfer deposits, and earnings invoicing for industry-funded clinical trials.
  • Maintains accurate accounts receivable and payable data in VETS (Visit Earnings Tracking System), overseeing, reconciling, and correcting errors in accounts.
  • Processes clinical research and core bills for payment, working with other administrators on the procurement process, including purchasing, internal requisitioning, and personal and travel reimbursements.
  • Allocates and authorizes expenditures, advising and assisting in relations and communications with funding agencies, subcontractors, and others.
  • Monitors expenditures on approximately 560 active individual faculty accounts, proposing solutions to discovered problems and fixes according to proper policy and procedure.
  • Develops a working knowledge of University policies and procedures, as well as a working knowledge of policies and procedures of various funding agencies.
  • Creates and maintains Excel spreadsheets and Access databases as necessary to track Section finances, working closely with Section Administrators to effectively manage faculty accounts and ensure proper spending.
  • Reviews all applications against University guidelines, drafting progress reports, non-competing applications, amendments, and budgeting, responsible for all data entry and preparation of grant reports and trend analysis.
  • Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions, coordinating with other departments/units/divisions regarding multi-investigator grants.
  • Serves as department contact for annual audits and agency site visits.
Requirements
  • Education: A college or university degree in a related field.
  • Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.


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