Post-Award Grants and Contracts Specialist

4 days ago


Chicago, Illinois, United States University of Chicago Full time
Job Summary

We are seeking a highly skilled Post-Award Grants and Contracts Specialist to join our team at the University of Chicago. The successful candidate will be responsible for providing administrative support for sponsored programs, ensuring compliance with university and sponsor regulations, and maintaining accurate financial records.

Key Responsibilities
  • Account Administration: Serve as a primary account administrator for account owners, preparing detailed expense budgets and allocating, authorizing, monitoring, and controlling expenses.
  • Financial Forecasting: Perform financial forecasting and propose solutions to discovered problems and fixes according to proper policy and procedure.
  • Grant Management: Prepare summaries of grants and effort allocations for Principal Investigators, meet regularly with Principal Investigators regarding grant portfolio, expense allocation, and respond to Principal Investigators' questions.
  • Compliance and Risk Management: Ensure compliance with university and sponsor regulations, maintain accurate financial records, and serve as department contact for annual audits and agency site visits.
  • Communication and Collaboration: Interact with University Research Administration, faculty, postdocs, grad students, departmental HR and post-award colleagues, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel.
Requirements
  • Education: Bachelor's degree or higher in accounting, business administration, or science, strongly preferred.
  • Experience: Administrative, accounting, or grant and contract administration experience, with experience with budgets, ledgers, invoices, and fiscal reporting.
  • Skills: Computer skills including word processing, database management, and spreadsheet skills, knowledge of federal and non-federal grant and contract policies, excellent oral and written communication skills, attention to detail, flexible and adaptable work style, strong organizational skills, ability to research issues and propose solutions, demonstrated initiative in improving processes and enhancing systems, ability to exercise sound judgment, discretion, and tact.


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