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Grant Specialist 1 Pre-Award Coordinator

2 months ago

Chicago, Illinois, United States Rush Full time
Job Summary

The Grant Specialist 1 - Pre and Post-Award plays a critical role in coordinating and overseeing the grant administration process, ensuring seamless proposal submissions and post-award financial monitoring for sponsored research. This position requires a high degree of professionalism, diplomacy, and judgment, with the ability to work with minimal supervision.

Key Responsibilities
  • Provide overall pre and post-award administration, including proposal identification, development, budgeting, and routing, as well as financial-based analytical services related to award set up, hiring, budgeting, spending, reporting, and closeout.
  • Facilitate sponsored award proposal protocols and post-award requirements in accordance with RUMC and sponsor regulations, working closely with SPA and/or fund accounting.
  • Work with faculty on the comprehensive review of pre-award activities and submissions into the Rush Research Portal, ensuring timely and accurate submissions.
  • Assist with activities related to incoming and outgoing sub-awards/contracts, including independent contractor and consulting agreements.
  • Review contract and other award documentation to determine budget, invoicing schedule, restrictions, and other pertinent information.
  • Review and manage sub-award agreements to ensure sub-award recipients and costs are accurately monitored and comply with sponsor terms and government regulations.
  • Help review expenditures for allowability, allocability, reasonableness, and compliance with RUMC, sponsor, and government policies and regulations.
  • Coordinate no-cost extensions and carryover requests and documentation for awards.
  • Assist with the creation and ongoing maintenance of Rush departmental operating budgets.
  • Maintain various databases, record keeping systems, and all applicable project files to ensure program records are up to date, alerting department leadership of any abnormalities.
  • Review and assist in the preparation of detailed cost and financial analysis, forecasts, and projections reflecting interrelationships of sponsored award data and provide financial tracking and fiscal control.
  • Assist with data gathering, initial analysis, and interpretation for fiscal research information.
Requirements
  • Bachelor's degree required.
  • 1-3 years of work-related grants and contracts experience OR an equivalent combination of education, training, and experience required.
  • Knowledge of federal rules and regulations relating to research grant and/or contract activity.
  • Proficiency with the Microsoft Office Suite.
  • Excellent interpersonal, verbal, and written communication skills.
  • Excellent attention to detail, strong project management skills, and the ability to meet deadlines.
  • Position requires professionalism, diplomacy, and a high degree of judgment and the ability to work with minimal supervision.
  • Ability to work on a team.
  • Ability to work within strict deadlines, under pressure, and to prioritize.
  • Analytical ability required.
  • Ability to use statistical concepts with regard to financial and budgetary procedures.