Current jobs related to Document Controls Specialist - New York, New York - Mace
-
Document Control Specialist
2 weeks ago
New York, New York, United States Pride Now Full timeJob OverviewWe are seeking a highly organized and detail-oriented Document Control Specialist to join our team at PrideNow. The successful candidate will have a minimum of three years of experience in administrative assistance or document control, with a strong background in computer software systems.As a Document Control Specialist, you will be responsible...
-
Document Controls Specialist
1 week ago
New York, New York, United States EXP Full timeJob OverviewAs a Document Controls Specialist at EXP, you will play a vital role in ensuring the smooth operation of our engineering projects. Your primary responsibility will be to coordinate the electronic, printing, and distribution process for engineering drawings and documents. This includes performing basic system maintenance, managing access requests,...
-
Document Control Specialist
1 month ago
New York, New York, United States Parsons Corporation Full timeAbout the Role:We are seeking a highly skilled Senior Document Control Specialist to join our team at Parsons Corporation. As a key member of our Critical Infrastructure team, you will play a critical role in supporting our portfolio of projects.Key Responsibilities:Support capital and non-capital rail-transit projects by applying appropriate and proper...
-
Senior Document Control Specialist
1 week ago
New York, New York, United States Parsons Corporation Full timeJob Description:We are seeking a highly skilled Senior Document Control Specialist to support our portfolio of projects.The ideal candidate will have experience working with documents, hard copy and digital, and file management.Responsibilities include:Supporting capital and non-capital rail-transit projects by applying appropriate and proper electronic...
-
Electrical Controls Specialist
2 weeks ago
New York, New York, United States Johnson Controls Full timeUnlock Your Potential with Johnson ControlsAs a global leader in smart, healthy, and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places, and the planet. We're seeking a skilled Electrical Controls Specialist to join our team and contribute to our success. As an Electrical Controls Specialist, you will be...
-
Senior Document Control Specialist
2 weeks ago
New York, New York, United States Parsons Corporation Full timeJob Description:Parsons Corporation is seeking a highly skilled Senior Document Control Specialist to support our portfolio of projects. The ideal candidate will have experience working with document control and supporting large-scale, complex construction projects and/or engineering teams.Duties and Responsibilities:Support capital and non-capital...
-
Document Control Specialist
1 month ago
New Brunswick, New Jersey, United States Aviva Natural Supplements Full timeJob Title: Document Control SpecialistCompany: Aviva Natural SupplementsLocation: New Brunswick, NJJob Type: Full-timeAbout Us: Aviva Natural Supplements is a GMP & USDA Organic turnkey contract manufacturer specializing in custom formulation, blending, encapsulations, compression, and high-speed packaging lines.Job Description:We are seeking a highly...
-
New York, New York, United States Talent Solution Partners Full timeJob DescriptionOur client, a leading government contractor, seeks a skilled Construction Document Control Specialist to join their team. As a key member of the project management team, you will be responsible for maintaining accurate project documentation and information. Your expertise in SharePoint will be instrumental in managing the document control...
-
Senior Document Controls Manager
2 weeks ago
New York, New York, United States Stantec Full timeJob SummaryWe are seeking a highly skilled Senior Document Controls Manager to join our team. The successful candidate will be responsible for providing support to programs, including program team members, construction team members, and is part of the program management and construction management (PMCM) controls team.Key ResponsibilitiesDevelop and maintain...
-
Document Control Specialist
2 weeks ago
New Brunswick, New Jersey, United States Futran Tech Solutions Pvt. Ltd. Full timeJob Summary:As a Document Control Specialist at Futran Tech Solutions Pvt. Ltd., you will be responsible for the initiation, processing, routing, and archiving of cGMP documentation related to global specifications and methods. This role requires strong teamwork, time management, organizational, and communication skills, as well as excellent computer skills...
-
Document Control Specialist
1 week ago
New Brunswick, New Jersey, United States Futran Tech Solutions Pvt. Ltd. Full timeJob SummaryAs a Document Control Specialist at Futran Tech Solutions Pvt. Ltd., you will be responsible for the initiation, processing, routing, and archiving of cGMP documentation related to global specifications and methods. This role requires strong teamwork, time management, organizational, and communication skills, as well as the ability to follow...
-
Document Control Specialist
1 week ago
New Brunswick, New Jersey, United States Futran Tech Solutions Pvt. Ltd. Full timeJob SummaryAs a Document Control Specialist at Futran Tech Solutions Pvt. Ltd., you will be responsible for the initiation, processing, routing, and archiving of cGMP documentation related to global specifications and methods. This role requires strong teamwork, time management, organizational, and communication skills, as well as the ability to follow...
-
Documentation Specialist
1 month ago
New York, New York, United States Maimonides Medical Center Full timeDocumentation Specialist OpportunityMaimonides Medical Center, Brooklyn's largest healthcare system, is seeking a skilled Documentation Specialist to join our Health Information Services Department.We require a registered professional nurse with a Bachelor of Science in Nursing (BSN) or equivalent experience in acute care clinical settings. The ideal...
-
Loan Documentation Specialist
4 weeks ago
New York, New York, United States Citigroup Full timeJob SummaryWe are seeking a highly skilled Loan Documentation Specialist to join our team at Citigroup. As a key member of our loan operations team, you will be responsible for managing loan documentation, preparing and reviewing loan documents, and providing support to various tasks related to the loan process.Key ResponsibilitiesManage loan documentation,...
-
Documentation Specialist
2 weeks ago
New York, New York, United States City of New York Full timeJob SummaryWe are seeking a highly organized and detail-oriented Documentation Specialist to join our team at the City of New York. As a Documentation Specialist, you will be responsible for facilitating the participant intake process, collecting and reviewing documentation, and performing scanning and indexing of client files.Key ResponsibilitiesRespond to...
-
Documentation Specialist
2 weeks ago
New York, New York, United States Capital Project Intelligence Full timeJob SummaryWe are seeking a detail-oriented and analytical Documentation Specialist to join our Knowledge Management & Process Improvement team. As a Documentation Specialist, you will be responsible for developing comprehensive documentation and training materials that outline procedures, guidelines, and best practices.Key ResponsibilitiesReview, update,...
-
New York, New York, United States Ephoca Full timeJob DescriptionWe are seeking an experienced and detail-oriented Senior HVAC Technical Documentation Specialist to join our team. This role is essential to ensure the creation, maintenance, and management of high-quality technical documentation for our HVAC products, including but not limited to Cutsheets, Installation and Operating Manuals (IOMs), service...
-
Document Review Specialist
1 week ago
New York, New York, United States KLDiscovery Full timeWe are seeking a skilled Document Review Specialist to join our team at KLDiscovery. As a Document Review Specialist, you will play a critical role in reviewing documents for complex litigation matters using our electronic review platform. Your expertise in coding for relevancy, confidentiality, and privilege will be essential in ensuring the accuracy and...
-
Clinical Documentation Specialist
3 weeks ago
New York, New York, United States NYC Health Hospitals Full timeJob Title: Clinical Documentation SpecialistNYC Health + Hospitals is seeking a highly skilled Clinical Documentation Specialist to join our team. As a Clinical Documentation Specialist, you will play a critical role in ensuring the accuracy and completeness of patient medical records.Job Summary:The Clinical Documentation Specialist will review medical...
-
Senior HVAC Technical Documentation Specialist
2 weeks ago
New York, New York, United States Ephoca Full timeJob OverviewEphoca is seeking a highly skilled Senior HVAC Technical Documentation Specialist to create, maintain, and manage high-quality technical documentation for our HVAC products.This role is critical to ensuring the accuracy and consistency of our documentation, which includes Cutsheets, Installation and Operating Manuals (IOMs), service manuals,...
Document Controls Specialist
2 months ago
About Mace
Mace is a leading global consultancy and construction company that delivers transformative impact to our people, communities, and societies across the globe. Our purpose is to redefine the boundaries of ambition, and we believe in creating responsible places that bring positive change.
About the Role
We are seeking an ambitious and forward-thinking Document Controls Specialist to join our established and growing team in New York. As a key member of our Consult business, you will play a critical role in harnessing our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.
Key Responsibilities
- Develop and refine document management processes, including version control, access, and security.
- Design and maintain tools for document management, ensuring efficient workflows.
- Ensure compliance with document control requirements and collaborate with stakeholders to review and approve project-related documents.
- Manage meeting minutes, project status updates, and logs related to payments, change orders, RFIs, and submittals.
- Maintain a project document filing system under established procedures.
- Facilitate effective communication between project teams, contractors, and other stakeholders to ensure seamless document flow.
- Coordinate document changes and updates, especially when joint venture partners are involved.
Requirements
- Proven experience in reporting, data analysis, and presentation development.
- Strong proficiency in data analysis tools and software (e.g., Primavera, Microsoft Suite, Power BI, Tableau).
- Excellent oral and written communication skills.
- Experience in managing relationships with key stakeholders.
Preferred Qualifications
- NJT, MNRR, LIRR, NYCT, and MTA experience.
- PMP or equivalent professional certification.
- Experience working on multi-billion-dollar infrastructure projects or programs.
- Experience working in the infrastructure sector.
- Experience in a manager-level position.
- Previous experience working with NJT, MNRR, LIRR, NYCT, and MTA.
- Bachelor's degree in engineering or applicable field.
What We Offer
- Competitive benefits package, including health, dental, and vision insurance.
- Flexible spending accounts (healthcare, dependent care, and transit and parking where applicable).
- Disability insurance.
- Life insurance and accidental death and dismemberment.
- 401(k) plan.
- Paid time off.
- Paid holidays.
- Continuing education program.
- Professional licensure and society memberships.
