Special Event Coordinator

4 weeks ago


Venice, Illinois, United States The Loveland Center, Inc Full time
Job Title: Special Event Coordinator

About the Role:

We are seeking a highly organized and detail-oriented Special Event Coordinator to support the planning, marketing, coordination, and execution of fundraising events, community outreach initiatives, and programmatic events for The Loveland Center, Inc. in Sarasota, Charlotte, and Manatee Counties.

Key Responsibilities:

- Assist in the development and implementation of event plans, timelines, and logistics
- Coordinate with vendors, volunteers, and staff to ensure event needs are met
- Manage event registrations, guest lists, and seating arrangements
- Manage event auction items and software
- Manage event logistics, including materials, supplies, marketing, and publicity needs
- Work with the Office of Philanthropy to recruit and coordinate volunteers as needed to assist with pre, day-of, and post-event logistics

Fundraising Support:

- Support fundraising efforts through event sponsorships, in-kind donations, ticket sales/attendees, and donations as outlined in the projected event budget
- Assist in the creation of event-related fundraising materials, including brochures, invitations, and social media content

Track Event Income and Expenses:

- Track event income and expenses to ensure budgetary compliance, including minimum goals for sponsorship and event attendance along with other sources of revenue and expenses

Other Responsibilities:

- Assist Philanthropy Coordinator to identify, cultivate, and convert event participants to annual donors
- Communicate the Loveland mission at community-based events and speaking engagements to raise awareness for The Loveland Center, Inc. and individuals with intellectual and developmental disabilities
- Network and engage with community businesses, individuals, and nonprofits to grow the Loveland brand in neighboring communities

Requirements:

- Bachelor's degree in event management, communications, or a related field (preferred, but not required)
- 1-2 years of experience in event planning, fundraising, or a related role, preferably in the non-profit sector
- Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines
- Excellent communication and interpersonal skills, with a customer-focused attitude
- Ability to work both independently and as part of a team
- Proficiency in Microsoft Suite and Google Suite; experience with event management and marketing software is a plus
- Ability to work flexible hours, including weekends and evenings, as required for events
- Must have a driver's license and access to a reliable motor vehicle

Why Work with Us:

At The Loveland Center, Inc., you will be part of a passionate team dedicated to making a positive impact in the community. We offer a supportive work environment, opportunities for professional growth, and the chance to contribute to meaningful events that support our mission of improving the lives of individuals with intellectual and developmental disabilities.

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