Programs and Quality Assurance Coordinator

2 weeks ago

Venice, Florida, United States Safe Place for Youth Full time
About the Role

The Programs and Quality Assurance Coordinator plays a vital role in supporting the Chief Programs Officer and Directors in various administrative tasks. This includes managing calendars, creating purchase orders and expense requests, corresponding with staff and external stakeholders, and planning meetings and events.

Key Responsibilities
  • Provide administrative support to the Chief Programs Officer and Directors
  • Manage calendars, create purchase orders and expense requests, and correspond with staff and external stakeholders
  • Plan meetings and events, including creating agendas and materials, and taking meeting minutes
  • Research, compile, and prepare documentation, including reports and presentations
  • Support routing referrals from outside partners and manage the Chief Programs Officer's email and calendar
  • Conduct onsite and offsite assignments, coordination, and purchases, and prepare PowerPoint and/or Canva presentations
  • Support Directors with credit card reconciliation and create check requests, and assist with event coordination
  • Serve as an ambassador of the organization and operate with a high degree of professionalism, maintaining confidentiality and discretion
  • Perform administrative tasks, including scanning, filing, making copies, and entering data, and support the Chief Programs Officer with special projects as assigned
  • Attend meetings and events on behalf of the Chief Programs Officer and maintain professionalism and strict confidentiality with all materials
Requirements
  • Bachelor's Degree in Business Administration, Development, or a related field is preferred
  • High Diploma is required
  • 1-2 years of administrative experience is required
  • 1-2 years of quality assurance experience is preferred
  • 1-2 years of experience working in a non-profit is preferred
  • An uncompromising sense of integrity and ethics, discretion, and confidentiality
  • Trustworthy, reliable, able to work independently, and exercise good judgment
  • Ability to establish and maintain cooperative and effective working relationships with others
  • Excellent knowledge of Microsoft Suite and Google Suite; knowledge of Slack, Asana, DocuSign, Zoom, and GoToConnect preferred
  • Strong analytical and organizational skills
  • Excellent time management skills with a proven ability to meet deadlines
  • Strong initiative and leadership skills
  • Ability to communicate effectively in verbal and written formats
  • Strong project management, organizational, and administrative skills
  • Cultural humility
  • Flexibility
  • Exceptional attention to detail
  • Valid CA Driver's license, personal vehicle, and adequate insurance
Work Environment and Physical Requirements

Prolonged periods of sitting at a desk and working on a computer. Changes in the environment, such as the office or outdoors. Physical effort/lifting, such as sedentary-up to 15-20 pounds at times.

Special Conditions
  • Mandated Reporting Requirements: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.
  • COVID-19 Vaccination Requirements: Effective August 9, 2021, the State Health Officer has mandated that all workers, paid or unpaid, in homeless services organizations must provide proof of vaccination. If eligible for a booster shot, proof of booster is also required. If not fully vaccinated, weekly COVID-19 testing is necessary depending on the program.
  • Driver Positions: Applicants are required to provide a copy of their driving record from the Department of Motor Vehicles, along with a copy of their valid driver's license and proof of insurance. Job offers are contingent upon a satisfactory driving record.
Benefits and Perks

Safe Place for Youth offers a competitive benefit package including comprehensive health coverage, 403b with agency contribution, and vacation/sick time. We also offer unique perks including weekly meditation/mindfulness and professional development opportunities that are tailored to your individual career growth.

EEO Statement

All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. Safe Place for Youth does not discriminate on the basis of any protected status under federal, state, or local law.

Safe Place for Youth is an equal opportunity employer committed to a diverse and inclusive workforce. In addition, the organization will consider employment-qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Please include references in your application.

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