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Senior Executive Support Specialist

2 months ago

San Jose, California, United States NXP Semiconductors Full time

Position Overview: The Senior Executive Support Specialist will provide comprehensive assistance to the Chief Information Officer. The successful candidate will excel in collaborative environments, thrive in dynamic settings, and demonstrate advanced proficiency in utilizing internal IT systems for travel arrangements, procurement, and communication, alongside MS Office applications such as Outlook, Excel, PowerPoint, and Teams.

Key Responsibilities:

  • Oversee the calendars and schedules for executive personnel
  • Arrange and coordinate travel itineraries for both domestic and international trips
  • Organize and manage logistics for offsite meetings
  • Support the creation of PowerPoint presentations with relevant charts and graphs
  • Facilitate meeting agendas and compile necessary materials
  • Coordinate logistics for Quarterly Communication Town Hall meetings
  • Plan and manage social events and community engagement activities for local teams
  • Reconcile expenses and purchasing card transactions
  • Process purchase requisitions and manage supply orders
  • Safeguard highly confidential information
  • Exhibit sound judgment as a representative of NXP in interactions with senior leaders and global teams
  • Perform additional duties as required

Qualifications:

  • Minimum of 10 years' experience as an Executive Administrative Assistant
  • Exceptional attention to detail and a thorough approach to tasks
  • Proficient in managing workflow interruptions with professionalism and flexibility
  • Strong decision-making skills with the ability to prioritize tasks effectively
  • Collaborative mindset with proven experience in event planning and coordination
  • Proactive in anticipating the needs of the senior vice president and resourceful under pressure
  • Willingness to learn and adapt to various internal IT systems as necessary
  • Highly skilled in MS Office applications, including Outlook, Excel, PowerPoint, Teams, SharePoint, and emerging AI-based productivity tools
  • A college degree is preferred

Compensation: The base salary is approximately $108K.