Accounts Receivable Specialist II

2 weeks ago

Fairfield, California, United States Partnership HealthPlan of California Full time
Position Overview

The Accounts Receivable Specialist II within the Cash Management division plays a crucial role in the financial operations team. This position is tasked with various cash handling and invoicing responsibilities, including the invoicing and recording of cash receipts for various entities.

This role serves as the primary contact for inquiries related to invoices, necessitating strong communication skills to effectively manage the Cash Management Helpdesk and respond to billing inquiries in a timely manner.

Key Responsibilities
  • Maintain the Accounts Receivable module within the accounting system, collaborating with system administrators to explore enhanced functionalities.
  • Oversee rental revenue billings and reconciliations, ensuring accurate monitoring of lease contracts and tenant information.
  • Handle Wellness & Recovery billings and reconciliations, working with both internal and external stakeholders to resolve inquiries.
  • Manage additional billing processes and reconciliations as required, gaining familiarity with various billed entities.
  • Record, research, and manage all checks deposited, coordinating closely with the Claims Recovery Unit on provider refunds.
  • Update the PHC Claims System for Provider Check Status, collaborating with IT to address any discrepancies.
  • Promptly respond to all incoming requests directed to the Cash Management Team, maintaining the CM Inbox for tracking purposes.
  • Oversee the inventory and distribution of gift cards for incentive programs.
  • Prepare and enter various journal entries related to accounts receivable and other general ledger accounts as assigned.
  • Reconcile and maintain assigned sub-ledger accounts monthly, adhering to standard formats and GAAP.
  • Assist in the preparation and issuance of 1099s and support senior accountants in compiling monthly financial statements.
  • Prepare documentation for external audits and assist auditors to ensure proper resolution of inquiries.
  • Contribute to the development and updating of policies and procedures within Cash Management.
  • Assist in processing returned checks and coordinating with relevant departments for resolution.
  • Verify payment accuracy during weekly Accounts Payable cycles and manage the positive pay file for bank uploads.
  • Maintain safe content and perform monthly inventory checks.
  • Participate in special projects and reporting as needed.
  • Provide backup support to the Accountant II in Banking Operations when necessary.
Qualifications

Education and Experience: A Bachelor's Degree in Accounting or Finance with a minimum of two years of relevant experience, or an equivalent combination of education and experience.

Special Skills: Proficient understanding of Accounting and Finance principles, including GAAP and FASB regulations. Intermediate to advanced proficiency in Microsoft Excel and Access is required, along with familiarity with accounting systems.

Performance Competencies: Strong verbal and written communication skills, attention to detail, and the ability to manage multiple tasks effectively. Demonstrated analytical and problem-solving abilities are essential.

Work Environment

Ability to operate a computer keyboard and calculator, with over 70% of work time spent in front of a computer monitor. Must be able to move or lift objects weighing up to 10 lbs when necessary.

All employees are expected to provide high-quality service, promote teamwork, maintain safe practices, and adhere to company policies.

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